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HR Liaison

  • 509069
  • TUCSON
  • HISTORICAL SOCIETY
  • Full-time

HISTORICAL SOCIETY

The Arizona Historical Society is a nonprofit organization and state agency established in 1864. AHS connects people through the power of Arizona’s history. AHS collects, preserves, and tells the story of Arizona’s past through museum exhibitions, libraries and archives, historic sites, educational programs, and the Journal of Arizona History. AHS seeks to be the driving force strengthening Arizona’s communities by promoting history through leadership, partnership, and scholarship.

Flagstaff, Phoenix/Tempe, Tucson, Yuma

Arizona Historical Society HR Liaison

Job Location:

Address:  949 E. 2ND ST. TUCSON, AZ 85719

Posting Details:

Salary: $41,600 

Grade: 19

Closing Date: OTF

Job Summary:

The Arizona Historical Society is looking for an HR Liaison who has experience in all disciplines of human resources and knowledge of procurement. The HR Liaison is responsible for I-9 completion, classification and compensation review, updating position descriptions, submission and tracking, processing new hire paperwork within HRIS (HR information systems), employee on-boarding, coordination of position recruitment.

In this role the HR Liaison will work with supervisors on employee performance monitoring, coaching, training, counseling and evaluations. Providing benefits information to staff, processing resignations and retirements. Coordinating and instructing staff, volunteers and board members on required training. Work with staff to process purchase requisitions in compliance with State of Arizona procurement rules.

Job Duties:

-The HR Liaison will provide support to all areas of Human Resource which includes, but is not limited to, maintaining personnel records including electronic records in HRIS, updating job descriptions, I-9 completion and maintenance of records, classification and compensation, processing new hire paperwork, employee on-boarding, performance evaluations, interpersonal relations, and other related areas for the Division.

-Provide benefit information to employees including the distribution of enrollment guides and rates. Assist with new hire enrollments, qualified life events, FMLA, start dates, deadlines, etc.

-Supply staff with education/shopping discount program information, wellness information and programs. Coordinate and schedule Deferred Compensation benefits for staff..

-Typing, submitting, purchase requisitions, reviewing and approving requisitions for purchases from division staff to determine applicability and accuracy. Monitoring agency purchase orders and ensuring timely receipt, payment and closure. Assigned agency-wide delegated authority up to 50,000.00

-Coordinate and instruct staff, volunteers and board members on required training and additional materials in accordance with state and federal guidelines.

 
Knowledge, Skills & Abilities (KSAs):

• Knowledge of Federal and State Statues, rules, practices and policies pertaining to human resources
• Knowledge of employee leave rules and processes, including FMLA
• Knowledge of State Personnel System Personnel Rules a plus
• Knowledge of recruiting practices and procedures
• Knowledge of EEOC/ADA requirements
• Knowledge of Human Resources and Procurement information systems and related software
• Knowledge of AHS policy and procedures
• Knowledge of performance improvement practices

• Skills in conducting complex research and analyzing and interpreting data for making recommendations on HR related matters
• Skills in identifying problems and suggesting solutions
• Skills in maintaining confidentiality, adhering to federal, state and department policies and procedures
• Skills in the use of standard office applications such as Microsoft Products, Google Apps, Adobe, Internet, HRIS, APP, Tracorp
• Skills in prioritizing and organizing multiple concurrent projects
• Excellent interpersonal and relationship building skills
• Excellent oral and written communication skills including public speaking

• Ability to adapt to changes quickly
• Ability to establish effective working relationships within the agency, public and divisions and respond with tact, diplomacy, accurate and appropriate information and in a timely manner
• Ability to communicate effectively, multi-task, set priorities and manage a diverse range of HR needs
• Ability to learn and work within each of the agency programs, polices, mission and procedures
• Ability to collaborate and work effectively with agency leadership and agency staff

 
Selective Preference(s):
  • Bachelor's Degree in Human Resources or five years experience as a Human Resources Analyst or equivalent experience. Relevant HR Certification.
Pre-Employment Requirements:
  • Must have or be able to obtain a valid Arizona Driver's License.
Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

  • Sick leave
  • Vacation with 10 paid holidays per year
  • Health and dental insurance
  • Retirement plan
  • Life insurance and long-term disability insurance
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
  • Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:
  • If you have any questions, please feel free to contact Melba Davis at mdavis@azhs.gov or 520-617-1161 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.