DEPT OF EMERGENCY AND MILITARY AFFAIRS

The Human Resources Analyst serves as the primary HR point of contact for an assigned service group(s) and works closely with the HR manager to provide vital HR functions such as performance management, classification and compensation, on boarding/off boarding, benefits administration, recruitment and selection, and HRIS data entry. Actively participates in promoting a continuous improvement of workplace culture through the use of teamwork, root cause problem solving, standard operating procedures, and use of performance metrics. This position will work on site at the Arizona National Guard Papago Park Military Facility as well as attends in person meetings with assigned service group(s), which may include in state travel.

• Receives, researches, and responds to a wide variety of HR inquiries regarding personnel related matters. Prepares personnel action forms and is responsible for accurate and timely data entry of new hires, promotions, demotions, salary changes, off boarding etc., into HRIS. Responsible for ensuring HRIS data entry quality assurance through the regular auditing of data entry records and troubleshooting HRIS issues. Gather, review, and generate initial documentation and analysis for base pay, performance pay, pay equity, and related matters.
• Performs full cycle recruitment to include advising managers on staffing policies and procedures, composes job announcements, advertises vacancy announcements on electronic job boards and/or other media, review resumes, conducts professional reference checks and facilitates new employee orientation. Represents the agency at career events.
• Oversee onboarding and off boarding processes, including new employee orientation, I-9 verifications, and coordination of fingerprinting and badging. Updates, maintains, and audits internal HR records to include to ensure the agency is in compliance at all times.
• Maintain a thorough understanding of employment regulations, trends and practices and legislation related to the area of assignment. Answers supervisors and employees HR questions to include benefits, leave, performance management, State retirement program, and State/ Agency HR rules, policies, and procedures.
• Supports the Arizona Management System by participating in root cause problem solving, use of metrics to evaluate process results, and the creation and adherence to standard operating procedures.
• Attends in person service group(s) meeting to include in state travel (Tucson, Marana, & Flagstaff).

Knowledge of:
• Principles and practices of personnel management and administration; federal, state, and department rules, policies, and applicable employment/labor laws Including but not limited to FMLA, FLSA, COBRA, EEO, HIPPA. and USERRA.
• Principles and practices of human resources management, benefits administration, and employee training.
• Developing and implementing recruitment strategies.
• Principals of classification and compensation.
• Office equipment and their uses/functions; Computer software programs such as Google Office Suite, Microsoft Office (Word, Excel, Access, Outlook),

Skilled in:
• Establishing and maintaining effective interpersonal relationships.
• Research and analyzing documentation to determine proper action required.
• Communicating effectively both orally and in writing.
• Conflict resolution.
• Use of databases to input, track and retrieve information and provide reports as requested.
• Prioritizing work to achieve maximum results and quality output.
• Guiding others to useful resources.
• Providing excellent customer service to all levels within the organization.
• Managing workload, multi-tasking and using resources efficiently and effectively.

Ability to:
• Plan and make independent decisions.
• Establish priorities and complete actions timely and accurately.
• Work in a fast-paced environment and change work agenda/priorities frequently.
• Communicate effectively with all levels of personnel within and outside of the organization.
• Interact with a wide variety of entities and stakeholders.
• Interpret policies and procedures clearly and assure content is understood and act on said policies or procedures as appropriate.
• Monitor, track and follow up on action items.
• Set own work agenda.
• Maintain confidentiality regarding personnel, background, and medical records/documents.

Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. The preferred candidate will have a year’s experience in professional personnel work and or a Bachelor's degree in Personnel Management or a closely related field.

Special Job Requirements:
• This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• In State travel required.
• The incumbent of this position will be required to pass a criminal background investigation.
• The incumbent of this position must be able to achieve a favorable Tier 1 federal investigation for the purpose of Common Access Card (CAC) approval to permit federal IT system access..

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer