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IT CONTRACTS SPECIALIST

  • 502944
  • PHOENIX
  • DEPT OF ECONOMIC SECURITY
  • Full-time
  • Closing at: Nov 28 2021 at 23:55 MST

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision that every child, adult, and family in Arizona will be safe and economically secure.

DES serves more than 3 million Arizonans Our Mission is to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need, and care for the vulnerable.

IT CONTRACTS SPECIALIST
Business Management Office (BMO)

Job Location:

Address:  1400 West Washington Street, Phoenix, AZ 85007

Posting Details:

Salary: $58,000.00 - $61,000.00 

Grade: 21

Closing Date: November 28, 2021

Job Summary:

This is the Lead Contract Specialist position report to the IT Contracts Manager and is responsible for supporting Business Management Office’ (BMO) IT acquisition and contracts life cycle management. New acquisition planning, development of IT contractual agreements, evaluations and selection of suppliers, administration of the contract amendment and renewal process, management of license maintenance and renewal processes, and the implementation and process improvement of Business Management Office (BMO) policies and procedures.

Job Duties:
  • Facilitate work groups to build requirements.
  • Develop comprehensive Statements of Work (SOW) for the development of new IT acquisitions/ contracts and formal/informal IT solicitations.
  • Prepare Task Orders drafts suitable for submission to the Office of Procurement for approval, interagency services agreements (ISA).
  • Review and assessment of redlines to standard terms and conditions and provide summary debrief to Contracts Manager, leads vendor evaluation process and transition of suppliers as applicable.
  • Facilitate business review to identify ongoing technical support needs for licensing and maintenance agreements, and adjust or escalate as appropriate.
  • Ensure that the renewal process for licenses and maintenance are managed and negotiated with the proper amount of lead time in advance of their expiration date.
  • Identify cost saving opportunities and improved terms.
  • Develop policies and procedures that support operational efficiency of the IT contracts business units.
  • Creates and maintains standard work, desk procedures, and workflows for area of responsibility.
  • Provide technical expertise on procurement law, rules and regulations and initiates appropriate action to ensure compliance.
  • Participate in best practice development and execution of vendor relationship strategy.
  • Monitor vendor performance expectations and note deficiencies and recommend resolutions as needed in coordination with the office of procurement.
  • Partner with vendors to improve performance and manage demand.
  • Participate and/or lead in training activities to improve job related competencies of IT contracts business unit team members, and generally model the culture, standards and policy expectations of leadership.
  • Plan work activities to ensure timely and accurate completion of work.
  • Maintain a database of all contracts, licenses and maintenance agreements to facilitate and manage the renewal process, contract changes, and vendor management.
  • Assists in the development of management reporting, project status reporting.
  • Maintains performance metrics for area of responsibility.
Knowledge, Skills & Abilities (KSAs):
  • Principles and practices of the IT sourcing and procurement life cycle IT vendor management methodologies.
  • IT industry knowledge in the areas of hardware, software, services, and telecommunications.
  • Project management practices, technical writing and composition of complex issues and ideas.
  • Contract negotiations; organizing, managing, coordinating and evaluating complex procurement and sourcing actions.
  • Group facilitation and presentation skills.
  • Complex problem solving, critical thinking and ability to manage conflict resolution.
  • Excellent oral and written skills.
  • Build and maintain professional relationships.
  • Lead in a fast paced environment.
  • Learn department and state policy, procedures, rules and regulations.Take complex information and deliver informative presentations to diverse audiences.
  • Multi-task and meet competing priorities and time frames.
Selective Preference(s):
  • The preferred ideal candidate will have 3 years’ experience implementing IT procurement and/or contracts.
  • Bachelor’s degree in business, finance, public administration, computer science, law or related field.
Pre-Employment Requirements:
  • Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
  • Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
  • Employee shall obtain and maintain a valid Level One fingerprint clearance card that meets DES requirements for a Level One card pursuant to Arizona Revised Statute 41-1969.
  • The position will require the possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any driver training (see Arizona Administrative Code R2-10-207.12). Individuals may be required to use their personal motor vehicle.
Benefits:

We offer a competitive benefits package that is unmatched by the private sector and a culture that encourages team success and advocates for personal advancement.

  • Affordable Health, Dental, Vision and Life and Disability Insurance
  • 10 holidays per year
  • Paid Vacation and Sick time off - start earning it your 1st day
  • Eligible to participate in the Public Service Loan Forgiveness Program (must meet qualifications)
  • Contribute to, and participate in the Arizona State Retirement System
  • Ride Share and Public Transit Subsidy
  • Career Advancement Opportunities
  • Tuition reimbursement
  • Opportunity to work remotely (home office) on an ad-hoc basis

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:

For questions about this career opportunity, please call Destiny Bricklin at (480) 578-4918 or email DBricklin@azdes.gov.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting(480) 578-4918. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.