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  • 513696
  • Full-time


The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to:
Preserve our history;
Promote engagement; and
Protect the future
The office strives to achieve this mission by being trusted, accessible, innovative, and secure.



Job Location:

Address:  1901 W. Madison St. Phoenix, AZ 85009

Posting Details:

Salary: $19.75 - $24.50 

Grade: 19

Closing Date: Open until a sufficient number of resumes are received. 

Job Summary:

The State of Arizona Research Library is looking for a Lead Reference Librarian, eager to make a difference for those researching Arizona’s people, places, history, and government. If you thrive in a culture of curiosity, learning, customer service, and information access, please consider joining the State of Arizona Research Library team at the Arizona State Library.

The Lead Reference Librarian plays a critical role within the State of Arizona Research Library team to ensure patrons have expedited, accurate, and relevant access to both physical and online collections that tell the story of Arizona's history and government.

The librarian will:
• Respond to reference questions.
• Triage reference questions requiring subject expertise to collection managers.
• Coordinate with the Lead Reference Archivist when researchers need materials from both Library and Archival collections.
• Collaborate with collection managers to develop and improve findings aids for Research Library collections.
• Set appointments, gather needed materials, and monitor researchers in the Reading Room.
• Participate in and co-lead trainings with the Lead Reference Archivist for the Reading Room desk associates and other library and archives staff, as needed.

Additional responsibilities include using their knowledge of Research Library collections to create and schedule social media posts, blog posts, and more.

This position is a part of the State of Arizona Research Library team at the Arizona State Library, Archives and Public Records, reporting to the Research Library Assistant Administrator. This position must work collaboratively with Research Library team members, as well as other Library Services and Archives staff.

Job Duties:

- Reference and Research Supports. Provide in‐depth research and reference assistance for patrons in person, and via phone and email. Coordinate with Lead Reference Archivist and Research Library collection managers as necessary. Participate in and co-lead trainings for the Reading Room desk associates and other library and archives staff, as needed. Set appointments, gather materials, and monitor researchers in the Reading Room. Create, evaluate, and update research supports such as finding aids, LibGuides, and website content. 

- Outreach, Marketing, and Collaboration. Assist with outreach efforts to the greater public, including creation of content for the Research Library’s social media channels and blog page. Collaborate with other staff and institutions through participation in professional groups and conferences such as ALA and AzLA.

- Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

· Knowledge of Arizona and Southwest history, literature, government and/or geography
· Knowledge of online library content tools (such as SirsiDynix and Springshare), practices, and search methods
· Skilled with working with researchers to determine their needs, and finding appropriate materials
· Skilled with creation of finding aids to assist with discovery
· Skilled with writing online content for social media platforms
· Skilled with the use of Microsoft office, spreadsheets, databases, content management systems, web design tools and online platforms
· Skilled with the management of library system workflows
· Ability to work effectively independently and in a team environment with diverse groups of people, including both technical and non-technical staff
· Excellent verbal and written communication
· Ability to lift, carry and pull up to 30 pounds

Selective Preference(s):

Previous experience working in a special or academic library is preferred

Pre-Employment Requirements:

AZ Driver’s License
MA in Library Science, History, or related degree is required.
Library experience, including customer service and reference and research assistance, is preferred.


The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page


All employees are subject to Arizona State Retirement System contributions.

Contact Us:

If you have any questions please feel free to contact Human Resources at humanresources@azsos.gov or 602-541-6170 for assistance.


All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.