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LEGAL ADMINISTRATIVE ASSISTANT

  • 506068
  • PHOENIX
  • ATTORNEY GENERAL (DEPT OF LAW)
  • Full-time

ATTORNEY GENERAL (DEPT OF LAW)

 

LEGAL ADMINISTRATIVE ASSISTANT

ATTORNEY GENERAL (DEPT OF LAW)

Job Location:

Address:  2005 N CENTRAL AVE 

Posting Details:

Salary: $29,008.00 - 45,000.00 

Grade: 17

Closing Date: Open Until Filled

Job Summary:

The Arizona Attorney General’s Office Civil Litigation Division is seeking a Legal Administrative Assistant to provide administrative and secretarial support to positions throughout the Consumer Protection and Advocacy Section including the Civil Litigation Division Office Administrator.

Job Duties:

This position will prepare a variety of complex correspondence, pleadings, motions, petitions, briefs, and legal forms. Answers inquiries from consumers, court personnel and others regarding case activity and status. Process mail, schedule appointments, and handle scanning, copying and filing. Will provide training and back-up assistance, as needed, to legal secretaries, paralegals and the receptionist.
This position will have access to highly confidential matters, such as investigations, litigation, case strategy, case evidence, and witnesses. In addition this person will have access to confidential information and reports of administrative and budgetary nature. Discretion and confidentiality are of the utmost importance in this position.

Knowledge, Skills & Abilities (KSAs):

*Knowledge and understanding of principles and practices of performing administrative and secretarial functions of a responsible nature.
*Must demonstrate a proficiency in computer skills including but not limited to MS Word and Excel.
*Knowledge of computer databases and ability to update and maintain information.
*The principles, concepts, practices, methods and techniques common to a modern law office.
*Understanding of the attorney/client relationship including the need for confidentiality and discretion.
*Skill in oral and written professional communications.
*Experience in compiling data and incorporation of data into written reports.
*Managing and handling a heavy work load under pressure with multiple deadlines.
*Grammar, punctuation, spelling, basic editing, formats of a wide variety of legal documents, rules and procedures of all Arizona state and a variety of federal courts.
*Ability to type approximately 45 wpm.
*Ability to plan, analyze, and coordinate multiple work activities and establish appropriate priorities.
*Establish and maintain effective and cooperative working relationships.
*Ability to handle a high volume of work and stressful situations.
*Ability to track court actions in various states.
*Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.
*Employee must also be able to compose correspondence and to assist attorneys in organization of material and preparing for trial.
*Must be able to use tact and diplomacy in dealing with other agency employees and high-level public officials.

Selective Preference(s):

Bilingual skills in English and Spanish preferred but not required.

Pre-Employment Requirements:

• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

Benefits:

The Attorney General's Office offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.