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Legal Assistant II – Compliance Specialist

  • 501618
  • PHOENIX
  • REAL ESTATE DEPARTMENT
  • Full-time

ARIZONA DEPARTMENT OF REAL ESTATE 

TEAM – “Together Everyone Achieves More”
The Department of Real Estate regulates the sale of subdivisions, un-subdivided lands, timeshares, condominiums, membership campgrounds, and cemeteries. It approves and monitors pre-licensing instruction, testing and continuing education courses. The Department also oversees the activities of licensees, investigates complaints against licensees and land developers, and participates in administrative hearings pertaining to their conduct.

Legal Assistant II – Compliance Specialist

Job Location:

100 North 15th Avenue, Suite 201, Phoenix, AZ. 85007  

Posting Details:

Annual Salary Range: $30,000 - $36,000 

Grade: 17

www.azre.gov

Job Summary:

This position supports the department’s mission to protect the public through administration of the Department’s Enforcement and Compliance Program, reports to the manager of Enforcement & Compliance and will work closely with the department’s licensing divisions, the settlement officer, and legal assistant.

The Legal Assistant - Compliance Specialist will be accountable for achieving the following:

•Reviewing and evaluating documents, conducting necessary follow-up and updating the database within 3 days of receipt

•Completing and distributing introductory correspondence within 2 days of case opening

•Answering inquires related to departmental matters within 1 business day

•Preparing cases for referral to the AGO within 2 days of determination

•Preparing well written, concise and legally relevant correspondence

•Completing reports and assigned projects within time specified

•Reviewing and opening assigned cases within 2 business days

•Documenting all case activity as it occurs

•Close completed cases within 2 days

Job Duties:

•Receive, evaluate and track monthly and quarterly submissions, including affidavits and reports to ensure complete compliance with the terms of the orders

•Maintain calendar to ensure adherence to legal deadlines and monitor licensees and other compliance with the terms of Department Orders and ensuring adherence to applicable Arizona statutes and rules

•Respond to written, telephonic and in-person inquiries regarding procedures required for compliance, license renewal or change of status

•Thoroughly document all activity and ensure files are opened, managed and closed at the appropriate time

•Liaison with the Arizona Attorney General’s office, process appeals and schedule settlement conferences

•Case intake and entering appropriate information in the Department’s case management databases

•Prepare initial and follow-up correspondence, legal documents and respond to inquiries

•Prepare routine open, close, and status reports

Knowledge, Skills & Abilities (KSAs):

Knowledge:

•Knowledge of Arizona Revised Statutes Titles 32 Chapter 20, Title 41, Chapters 6 & 10 and Arizona Administrative Code Title 4, Chapter 28

•Knowledge of real estate transaction processes and commonly used documents

•Arizona Management System and LEAN transformation process

•Knowledge of Rules of Evidence and legal terminology

•Knowledge of civil and administrative law procedures

Skills:

•Working knowledge of Power Point and Adobe Acrobat

•Proficiency in multi-level case management databases

•Excellent oral and written communications skills

•Intermediate or above in MS Excel

•Intermediate or above in MS Word

•Internet research

Abilities:

•Ability to interpret and understand Arizona laws and regulation and apply to existing situations

•Communicate effectively with people of various backgrounds and abilities

•Actively participate as a team member across divisional lines

•Manage large pending case load with mandatory deadlines

•Write clear and concise reports and correspondence

•Testify as a witness at administrative hearings

Selective Preference(s):

•2-3 years of demonstrated experience in an administrative role in a legal setting, regulatory agency

•Associates or Bachelor’s Degree in public or business administration, legal, or a related degree

•Certified Paralegal preferred, but not required

Pre-Employment Requirements:

•Valid Arizona Driver’s License

Benefits:

The State of Arizona offers a comprehensive benefits package to include:

•Optional employee benefits including short-term disability insurance, deferred compensation plans, and supplemental life insurance

•Life insurance and long-term disability insurance

•Ten (10) paid holidays per year

•Health and dental insurance

•Retirement plan

•Vacation leave

•Sick leave

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

•Positions in this classification participate in the Arizona State Retirement System (ASRS)

•Please note that enrollment eligibility will become effective after 27 weeks of employment

Contact Us:

If you have any questions, please feel free to contact Abby Hansen, Chief of Staff at (602) 771-7766 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.