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LEGAL SECRETARY I

  • 501405
  • MESA
  • ATTORNEY GENERAL (DEPT OF LAW)
  • Full-time
  • Closing date: Sep 28 2021 at 23:55 MST

ATTORNEY GENERAL (DEPT OF LAW)

 

LEGAL SECRETARY I

Job Location:

Address: 120 W. 1st Ave Mesa, AZ

Posting Details:

Salary: $27,111 - $34,250 

Grade: 15

Closing Date: 9/28/21

Job Summary:

The Arizona Attorney General's Office Child and Family Protection Division is seeking experienced Legal Secretary I to be responsible for organizing and maintaining the data related to their case assignments.

Job Duties:

This includes validating data, calendars, deadlines and assignments in various databases and websites. Job duties will include preparation of legal pleadings and documents necessary to process dependency/severance cases on behalf of the client; drafting and typing correspondence; answering inquiries from the client, court personnel and others regarding case activity and status; inputting data into and using an automated case management system to maintain and track case records and activity; independently generating legal forms needed in all types of actions; maintaining court calendar and legal deadlines; preparing documents and legal memoranda; and other projects assigned. Duties also include reviewing, creating, and processing materials and information that are confidential pursuant to federal and state laws.

Knowledge, Skills & Abilities (KSAs):

Knowledge needed:
• Knowledge of computers, Microsoft Office software and the ability to generate databases/spreadsheets and word processing documents as required.
• Knowledge of legal terminology, legal forms, court procedures and applicable time-frames is preferred, but not required.
• Knowledge of Juvenile Court Rules related to dependency, severance and guardianship practice is preferred, but not required.
• The principles, concepts, practices, methods and techniques common to a modern office.

Skills needed:
• Typing 60 wpm.
• Strong oral and written communication.
• Skills in interpersonal relationships and in working with others.
• Skill in organization and managing a heavy work load under pressure with multiple deadlines.

Abilities needed:
• Ability to work with interruptions and adapt to changing priorities.
• Ability to work as part of a team.
• Ability to perform detailed work with a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information.
• Ability to learn basic legal terminology.
• Ability to work independently.
• Ability to analyze and resolve average difficulty problems.
• Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.
• Ability to prioritize and perform varied tasks and track multiple deadlines simultaneously in a high volume, fast paced, litigation intensive work environment.

Selective Preference(s):

• Ideal Candidates will have full time employment experience as a secretary or administrative assistant.

Pre-Employment Requirements:

• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

Benefits:

The Attorney General's Office offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.