ATTORNEY GENERAL (DEPT OF LAW)

CHILD AND FAMILY PROTECTION DIVISION/ CHILD SUPPORT SERVICES SECTION

15 SOUTH 15TH AVE, PHOENIX, AZ 85007

Salary: $35,200 - $38,900 

Grade: 15

Closing Date: OPEN UNTIL FILLED

The Arizona Attorney General’s Office Child and Family Protection Division/Child Support Service Section is seeking a Legal Secretary I position. The position provides comprehensive secretarial support to Assistant Attorneys General. Key responsibilities include managing case files, obtaining and organizing court documents, handling post hearing paperwork, scanning and filing materials, logging correspondence, and preparing legal documents. The role also involves answering and routing phone calls, communicating with clients and court personnel, coordinating service of process, maintaining case calendars and database entries in AZCARES, and generating standard legal forms. The legal secretary may assist in training new staff and must work with confidential information governed by federal and state laws.

This position may offer the ability to work remotely two days a week, based upon the department's business needs and continual meeting of expected performance measures.

• Answers and routes telephone calls on a multi-line phone system and takes messages as appropriate.
• Answers inquiries from the client, court personnel, and others regarding case activity and status.
• Prepares legal pleadings, documents and forms in all types of actions necessary to process cases on behalf of the client.
• Logs cases in and out of the office and creates working files; gathers and organizes working files.
• Cross-references cases against calendars provided by the court and case management database; enters calendar events, deadlines, and case activities in case management database (AZCARES) to track progression of activities, reflect case status and follow through with post-hearing documentation.
• Files documents in the appropriate working files; organizes and scans case-related documents into the imaged case file; logs incoming correspondence into AZCARES including legal documents from the process server and electronic minute entries; documents and research returned mail; mails case related documents to parties and greets and assist.
• Coordinates and follows up on Service of Process including communicating with the process servers and locate unit.
• Other duties as assigned related to the position.

Knowledge:
• Knowledge of word processing software
• Knowledge of legal terminology, legal forms, court procedures and applicable timeframes
• Extensive knowledge of the principles, concepts, practices, methods and techniques common to a modern law office

Skills:
• Typing at least 60 WPM
• Oral and written communication
• Interpersonal relationships
• Manage/handle a heavy workload under time pressure with multiple tasks

Ability:
• Ability to independently prepare legal documents
• Ability to track and follow through on voluminous court actions.
• Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records
• Ability to organize, prioritize, and perform varied tasks and track multiple deadlines simultaneously

Experience as Administrative Assistant and or Legal Secretary is preferred.

• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

*If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Attorney General's Office offers a comprehensive benefits package to include:

• Sick leave
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.