The Arizona Attorney General’s Office Child & Family Protection Division/Child Support Services Section is seeking a Legal Secretary II.
Legal Secretary II duties involve preparing and processing legal pleadings and documents necessary to litigate cases on behalf of the client agency. This includes drafting and typing correspondence; answering inquiries from the client, court personnel, and others regarding case activity and status; coordinating and monitoring service of process, including communicating with the process servers and locate unit; entering calendar events, deadlines, and case activities in case management database (ATLAS) to track progression of activities, reflect case status and generate follow through action; independently generating legal forms needed in all types of actions and other projects as assigned. This position may also be responsible for assisting with training of new staff members. Duties involve reviewing, creating, and processing materials and information that are confidential by federal and state laws.
• Knowledge of word processing programs, legal terminology and legal forms.
• Knowledge of service of process procedures.
• Extensive knowledge of Arizona Rules of Family Law Procedures including court procedures and applicable time-frames.
• The principles, concepts, practices, methods and techniques common to a modern law office.
• Typing 60 wpm.
• Oral and written communication.
• Interpersonal relationships.
• Managing and handling a heavy work load under pressure with multiple deadlines.
• Ability to work with interruptions and adapt to changing priorities.
• Ability to work as part of a team.
• Ability to perform detailed work with a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information
• Ability to work independently.
• Ability to operate word processing programs for preparation of legal documents.
• Ability to track and follow through on voluminous court actions in various states.
• Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.
• Ability to organize, prioritize and perform varied tasks and track multiple deadlines simultaneously.
Ideal Candidates will have extensive experience as a legal secretary or completion of a post high school legal secretary/paralegal-training program.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.