The Arizona Attorney General’s Office State Government Division/Licensing Enforcement Section is seeking a Legal Secretary II to provide legal secretarial support and related work to numerous attorneys in the Licensing & Enforcement Section.
This position will prepare legal correspondence, memoranda, pleadings, briefs, legal opinions, and various reports to assist in the attorneys' case work. The employee is also responsible for various other tasks to relieve the attorneys from office administrative detail. Attorneys in the Licensing & Enforcement Section provide legal advice and other services to a variety of State Agencies. This Legal Secretary will provide direct assistance to numerous section attorneys in different practice areas depending on assignment (which may change as business dictates), and provide backup assistance to at least two other legal secretaries.
Knowledge of formats for a wide variety of legal documents;
Knowledge of rules and procedures of all Arizona State courts and a variety of federal and appellate courts;
Knowledge of the attorney/client relationship, including the need for confidentiality and discretion;
Knowledge of State and office procedures, including the acquisition of case-related expenses and current travel policies;
Knowledge of office policy as to format and procedures;
Knowledge of State and office policy for making and documenting travel arrangements.
Skill in typing, proofreading, and word/data processing;
Skill in grammar, punctuation, spelling, and basic editing;
Skill in composing correspondence;
Skill in effective oral and written communication;
Skill in the utilization of word processing programs for efficient and accurate formatting for final document production;
Skill in inter personal relations necessary for effective team work, cooperation, and conflict resolutions.
Ability to handle a large volume of work with competing deadlines;
Ability to prioritize workload by numerous attorneys;
Ability to assist attorney(s) with organization of materials for trial preparation.
Due to the complexity of cases worked in the section, significant prior experience as a legal secretary preferred, generally two or more years with civil litigation experience.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.