The Arizona Attorney General's Office Child and Family Protection Division is seeking an experienced Legal Secretary to provide support to one or more Assistant Attorneys General in the Protective Services Section. Job duties will include preparation of all legal pleadings and documents necessary to process dependency/severance cases on behalf of the client; drafting and typing correspondence; initiating, tracking, and completing service of process; answering inquiries from the client, court personnel and others regarding case activity and status; inputting data into and using an automated case management system to maintain and track case records and activity; independently generating legal forms needed in all types of actions; maintaining court calendar and legal deadlines; preparing documents and legal memoranda; and other projects assigned, including transcription. Duties also include reviewing, creating, and processing materials and information that are confidential pursuant to federal and state laws.
Independently prepares various legal pleadings, documents, including materials designated confidential by state and federal laws, and correspondence necessary to process dependency cases and meet all deadlines using a word processing application. Enters all calendar events, deadlines, and case activities in case management database to track progression of activities and reflect case status and generate follow through actions. Maintain case files, files and organizes all case related material in a timely and orderly fashion. Handles incoming correspondence and court documents and refers them to appropriate files and personnel, and follows up to ensure deadlines are met. Handles telephone inquiries and gives out information regarding case status as allowed by confidentiality laws; corresponds with the client and court personnel. Determines whether information sought may be confidential. Confers with assigned attorneys on confidential matters.
Knowledge of word processing equipment and programs, legal terminology, legal forms, court procedures and applicable time-frames, in general and specifically and extensive knowledge of Juvenile Court Rules related to dependency, severance and guardianship practice, the principles, concepts, practices, methods and techniques common to modern law office.
Typing at least 60 WPM
Oral and written communication
Manage/handle a heavy work load under time pressure with multiple deadlines
Must be able to handle a high volume of work and stressful situations
Ability to operate word processor for preparation of legal documents
Ability to track and follow through on voluminous court actions in various states
Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records
Ability to organize, prioritize, and perform varied tasks and track multiple deadlines simultaneously
Two years’ experience as a Legal Secretary; or completion of post high school legal secretary/paralegal-training program may substitute for one of the legal secretary experience. And/or, an associates or bachelor degree in an associated field of study and experience in the legal field.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.