The Arizona Attorney General’s Office Civil Litigation Division is seeking a Legal Secretary II to prepare a variety of complex correspondence, pleadings, motions, petitions, briefs, legal forms, and independently prepare correspondence; answer inquiries from the client, court personnel and others regarding case activity and status; process mail; schedule appointments; and handle copying and filing.
This position will answer a variety of inquiries concerning the progress of legal actions and advises regarding proper procedures; maintain follow-up records relating to legal matters; receive and screen a variety of correspondence, visitors, and telephone calls. This position handles and assists with various and numerous special projects.
*Knowledge of word processing equipment, legal terminology, legal forms, court procedures and applicable time-frames.
*The principles, concepts, practices, methods and techniques common to a modern law office.
*Understanding of the attorney/client relationship including the need for confidentiality and discretion.
*Must have knowledge of various computer programs, including but not limited to Outlook, MS Word, MS Excel, Power Point and Adobe Acrobat.
*Typing 60 wpm.
*Managing and handling a heavy work load under pressure with multiple deadlines.
*Skill in oral and written communication.
*Skill in composing various complex legal correspondence and pleadings.
*Grammar, punctuation, spelling, basic editing, formats of a wide variety of legal documents, rules and procedures of all Arizona State and a variety of federal courts.
*Skilled in researching and extracting information from statutes, codes, legal documents and court decisions.
*Word processing and transcribing skills.
*Ability to operate word processing for preparation of legal documents.
*Ability to track court actions in various states.
*Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.
*Ability to organize, prioritize and perform varied tasks and track multiple deadlines simultaneously.
*Ability to compose correspondence and to assist attorneys in organization of material and preparing for trial.
*Must be able to use tact and diplomacy in dealing with other agency employees and high-level public officials.
*Must be able to handle a high volume of work and stressful situations.
A minimum of 2 years legal secretarial experience is preferred.
• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.