The Arizona Attorney General’s Office Criminal Division/Drug and Racketeering Enforcement Section is seeking a Legal Secretary II. This position will provide legal secretarial support for one or more litigating attorneys. In addition, will prepare a variety of correspondence, pleadings, motions, petitions, briefs, legal forms, and independently prepares correspondence.
• Type a variety of pleadings, motions, briefs, correspondence, reports, in correct format and in compliance with court rules and agency standards.
• Calendar court appearances, hearings, depositions, meetings and other functions; docket all case pleadings, correspondence, and suspense deadlines in Legal Files (case management system).
• Open, maintain and close files in accordance with office standards. Make travel arrangements and complete necessary documentation for in-state and out-of-state travel.
• Review incoming correspondence and pleadings and refer to appropriate attorney. Review outgoing material for consistency with office policy, grammatical construction, clerical error; ensure that legal documents and enclosures are complete and in order.
• Screen telephone calls from the public, opposing counsel, outside counsel, client agencies, the courts and other governmental entities and refer them to appropriate attorney. Create and respond to e-mail in compliance with office policy.
• Assist co-workers and provide Section support with various reports, projects or assignments as necessary. Attend monthly support staff meetings and seminars.
• Knowledge of criminal prosecution procedures and protocols.
• Understanding of the attorney/client relationship including the need for confidentiality and discretion.
• Knowledge of rules and procedures of all Arizona State and a variety of federal courts.
• Knowledge of State and office procedures for acquisition of case-related expenses and current travel policies.
• Substantial working knowledge of various computer programs.
• Skill in oral and written communication.
• Skill in composing various complex legal correspondence and pleadings.
• Grammar, punctuation, spelling, basic editing, formats of a wide variety of legal documents, rules and procedures of all Arizona State and a variety of federal courts.
• Word processing and transcribing skills.
• Employee must also be able to compose correspondence and to assist attorneys in organization of material and preparing for trial.
• Must be able to use tact and diplomacy in dealing with other agency employees and high-level public officials.
• Ability to assist attorneys in organization of materials and preparation for trial.
• Ability to create word processing transcription from compact disk (CD) and tape.
• Ability to prioritize and plan large scale projects and to be well organized and analytical.
• Ability to use various types of equipment, computer and software.
• Ability to maintain and prioritize a high volume case load without any difficulty.
• Ability to understand the attorney/client relationship including the need for confidentiality and discretion.
• Ability to use tact and diplomacy in dealing with other agency employees and high-level public officials.
• Ability to coordinate activities with a variety of law enforcement agencies, governmental and non-governmental agencies.
• Ability to form and maintain cordial working relationships with all level of staff and supervisors/AGO leadership.
The ideal candidate will have two or more years of experience as a legal secretary and criminal law experience preferred.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.