The Arizona Attorney General’s Office Criminal Division/Health Care Fraud and Abuse Section is seeking a Legal Secretary II. This position will provide legal secretarial support to one or more litigating attorneys in the Criminal Division, Health Care Fraud Section. In addition, the position will prepare a variety of correspondence, pleadings, motions, petitions, briefs, legal memoranda, forms and correspondence. The position will also share in the duties necessary to provide support to the Section Management team as well as the Special Agents assigned to the Section. This is a mission critical position as it provides direct support to two or more Assistant Attorneys General.
• Prepare and compose a variety of indictments, pleadings, motions, briefs, correspondence and reports in correct format and in compliance with court rules and agency standards. Create and respond to E-mail in compliance with office policy.
• Calendar court appearances, hearings, depositions, meetings and other functions; docket all case pleadings, correspondence and suspense deadlines in Legal Files (case management system). Monitor investigations in ThoughtSpan (investigative case management system) for status updates for monthly and lagging reports.
• Open, maintain and close files in accordance with office standards. Make travel arrangements and complete necessary documentation for in-state and out-of-state travel when necessary for assigned attorney or trial witnesses. Screen telephone calls from the public, opposing counsel, outside counsel, client agencies, the courts and other governmental entities and refer them to appropriate attorney.
• Provide administrative and clerical support to the Section Management team and Special Agent positions to include data entry for statistical reports in database and Excel spreadsheets. Review incoming correspondence and pleadings and refer to appropriate attorney. Review outgoing material for consistency with office policy, grammatical construction, clerical error; ensure legal documents and enclosures are complete and in correct order.
• Assist co-workers and provide Section support with various reports, projects or assignments as required. Assist Division with special projects as assigned.
• Knowledge of criminal prosecution procedures and protocol. Knowledge of the attorney/client relationship including the need for confidentiality and discretion.
• Knowledge of organization and maintenance of confidential files.
• Knowledge of sequence of legal actions in prosecutions to accurately answer detailed inquiries from judicial staff, law enforcement, counsel or the public.
• Knowledge of legal notices and forms sufficient to prepare documents from marginal notes, standard paragraphs, verbal or written instructions or similar forms of communication.
• Knowledge of terminology, practices and procedures of modern law offices.
• Knowledge of various computer programs to include Microsoft Office software.
• Skill in oral and written communication.
• Skill in composing various legal correspondence and pleadings.
• Skill in grammar, punctuation, spelling, basic editing and formatting of a wide variety of legal documents.
• Skill in docketing and monitoring legal deadlines.
• Skill in word processing, data entry and transcription.
• Skill in interpersonal relations and work with a variety of individuals.
• Skill in organization and prioritization.
• Ability to establish and maintain professional relationships with others as well as contribute to a positive work environment.
• Ability to write and speak with clarity and effectiveness.
• Ability to understand the attorney/client relationship including the need for confidentiality and discretion.
• Ability to use tact and diplomacy in dealing with other agency employees and high-level public officials.
• Ability to independently prioritize and manage multiple tasks.
• Ability to adapt to and support a changing work environment.
• Ability to use good judgment in recognizing the scope of authority.
• Ability to work effectively in fast paced environment.
Criminal law experience.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at email@example.com.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.