The Financial Remedies Section (FRS) of the Arizona Attorney General’s Office Criminal Division, seeks an experienced Legal Secretary to provide legal secretarial support for two civil attorneys. The legal secretary holds an important role as the duties include preparation of case openings, calendaring court and procedural deadlines, drafting correspondence, pleadings, motions, various FRS legal forms, and electronically processes court filings with State and Federal courts.
• Type a variety of pleadings, motions, correspondence, reports, in proper format and in compliance with court rules and agency standards. Prepare discovery documents and submit appropriate discovery documentation and pleadings with the court.
• Review incoming correspondence and pleadings and refer to appropriate attorney. Review outgoing material for consistency with office policy, grammatical construction, clerical error; ensure that legal documents and enclosures are complete and in order.
• Calendar court appearances, hearings, depositions, meetings and other functions; docket all case pleadings, correspondence, and enter deadlines in legal files (case management system).
• Open, maintain and close files in accordance with office standards.
• Prepare documents in pursuit of post-judgment remedies, primarily relating to the collection of in personam/ in rem judgments resulting from FRS asset forfeiture prosecutions. Document distributions as necessary.
• Knowledge of extensive legal secretarial duties and experienced in civil litigation casework, including legal procedures, sequence of legal actions sufficient to answer a variety of detailed inquiries, techniques, terminology, and forms.
• Knowledge of the Federal and Arizona Rules of Civil Procedure.
• Knowledge of utilizing Electronic Court Filing software.
• Knowledge of various computer programs, including but not limited to, Microsoft Outlook, Word, Excel, Legal Files and Hummingbird.
• Skilled in excellent oral and written communication skills including grammar, spelling, punctuation and editing and formatting.
• Skilled in managing and handling a heavy work load under pressure with multiple deadlines.
• Skill in composing various complex legal correspondence and pleadings.
• Excellent word processing skills, typing 60 wpm.
• Skilled in researching and extracting information from statutes, codes, legal documents and court decisions.
• Ability to calendar court and case imposed deadlines.
• Ability to organize, prioritize and perform varied tasks and track multiple deadlines simultaneously.
• Ability to maintain a high volume case load without any difficulty.
• Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.
• Ability to use various types of equipment, computer and software.
• Ability to understand the attorney/client relationship including the need for confidentiality and discretion.
• Ability to prioritize and plan large scale projects and to be well organized and analytical.
• Ability to use tact and diplomacy in dealing with other agency employees and high-level public officials.
• Ability to coordinate activities with a variety of law enforcement agencies, governmental and non-governmental agencies.
• Ability to form and maintain cordial working relationships with all level of staff and supervisors/AGO leadership.
The ideal candidate will have two or more years’ experience as a Civil Litigation legal secretary, knowledge of forfeiture experience preferred but not necessary.
• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.