The Arizona Attorney General’s Office State Government Division/Agency Counsel Section is seeking a Legal Secretary II. This position may be eligible for Remote Work two days a week.
This position provides secretarial support for one or more Attorneys. Responsibilities include: preparation of all legal pleadings and documents; drafting and typing correspondence; data entry; reviewing, creating and processing materials/information that are confidential by federal and state laws; and answering inquiries from clients, court personnel and others regarding case activity and status. The Legal Secretary will independently generate legal forms needed in all types of actions, maintain court calendar and legal deadlines, prepare documents and legal memoranda and perform other duties as assigned, including transcription. Proficient knowledge of MS Word, Excel and PowerPoint is required. This position may be eligible for Remote Work two days a week.
Knowledge of word processing equipment, legal terminology, legal forms, court procedures and applicable time-frames.
Knowledge of the principles, concepts, practices, methods and techniques common to a modern law office.
Knowledge and understanding of the attorney/client relationship including the need for confidentiality and discretion.
Knowledge of various computer programs, including but not limited to Outlook, MS Word, MS Excel, PowerPoint and Adobe Acrobat.
Knowledge and understanding of rules and procedures of all Arizona State and a variety of federal courts; State and office procedures for acquisition of case-related expenses and current travel policies.
Skill in grammar, punctuation, spelling, basic editing, and composing general correspondence.
Skill in effective oral and written communication.
Skill in the utilization of word processing programs for efficient and accurate transcription and document production.
Skill in interpersonal relations as applied to frequent interaction with applicants, interested parties, and other government agency staff.
Skill in navigating the internet for work-related research and court filings.
Skill in managing a heavy work load under pressure with multiple changing deadlines.
Ability to handle a high volume of work with competing deadlines and stressful situations.
Ability to track and follow-through on voluminous court actions and line-siting details.
Ability to utilize automated case management system and follow office procedures for maintaining and tracking records.
Ability to organize, prioritize, and perform varied tasks and track multiple deadlines simultaneously.
Ability to communicate effectively and professionally, using good judgment in all interactions with public and other government agencies.
Ideal Candidates will be organized, analytical, detail-oriented, proficient with Microsoft Office, and have exceptional communication and customer service skills. Civil litigation experience with prior experience assisting an attorney at trial and case management software experience is also helpful.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken in to account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at email@example.com.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.