The Arizona Attorney General’s Office State Government Division/Liability Management Section is seeking a Legal Secretary II. This position may be eligible for Remote Work two days a week.
Provide legal secretarial support to attorneys of the State Government Division, Liability Management Section. This Section represents the State in Risk Management covered lawsuits alleging liability for personal injuries, property damage and constitutional law violations. Position responsibilities include timely and accurate preparation of a wide variety of legal correspondence, petitions, briefs, pleadings, motions and memoranda; accurate and timely maintenance of legal records/files and case management system; appropriate handling of a wide variety of calls, correspondence and visitors. Responsible for accurate and timely completion of docketing, calendaring, filing and appropriate administrative support.
Knowledge of the Federal and State Rules of Civil Procedure;
Knowledge of the policies and procedures of the Attorney General's Office, State Government Division and Liability Management Section with a strong awareness of the other Divisions and Sections;
Knowledge of the attorney/client relationship, including the need for confidentiality and discretion;
Knowledge of technical legal terms and the formats for a wide variety of legal forms and documents, sufficient to complete them from marginal notes, standard paragraphs, verbal/written instructions, and/or similar forms;
Knowledge of the sequence of legal actions sufficient to answer a variety of detailed inquiries;
Knowledge of State and office procedures, including the acquisition of case-related expenses and current travel policies.
Skill in grammar, punctuation, spelling and editing;
Skill in the operation of various pieces of office equipment, including personal computer, printer, copier, scanner, fax machine, etc.;
Skill in transcribing machine dictation;
Skill in handling detailed work with accuracy and speed;
Skill in performing broad administrative support functions;
Skill in monitoring legal requirements and deadlines;
Skill in composing a wide variety of complex legal correspondence, contracts, petitions and briefs;
Skill in responding to a variety of inquiries concerning the progress of legal actions, and in providing information regarding proper procedures.
PC and internet literate, proficient with MS Word and Outlook.
Ability to compose routine correspondence;
Ability to handle detailed work with accuracy and speed;
Ability to handle a wide range of administrative support functions;
Ability to monitor legal requirements and deadlines;
Ability to prepare a wide variety of complex legal correspondence, petitions, briefs, motions, pleadings;
Ability to efficiently handle a large volume of work, with competing deadlines, following established policies and procedures;
Ability to respond to a variety of inquiries concerning the progress of legal actions and in providing information regarding proper procedures;
Ability to prioritize workload to include timely filing and file organization;
Ability to work independently, with minimal supervision;
Ability to proficiently use a personal computer, e-mail, the internet, electronic case filing systems as well as electronic case management and document management software;
Ability to use word processing programs for quality document production;
Ability to respond to inquiries with tact, diplomacy, and appropriate timely information;
Ability to engage and train diverse personnel and maintain effective interpersonal communication;
Ability to effectively report on the progress and needs of support staff training;
Ability to exercise good judgment.
Legal Secretary with civil litigation experience.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken in to account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.