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LEGAL SECRETARY II

  • 513938
  • PHOENIX
  • REMOTE OPTIONS
  • ATTORNEY GENERAL (DEPT OF LAW)
  • Full-time

ATTORNEY GENERAL (DEPT OF LAW)

 

LEGAL SECRETARY II

ATTORNEY GENERAL (DEPT OF LAW)

Job Location:

Address: 15 S 15th Ave Phoenix

Posting Details:

Salary: $43,500.00 - $53,565.00 

Grade: 16

Closing Date: Until filled

Job Summary:

The Arizona Attorney General’s Office State Government Division/Tax Section is seeking a Legal Secretary II. This position may be eligible for Remote Work two days a week.

Job Duties:

Provide legal secretarial support to attorneys of the Tax Section. Position responsibilities include, but not limited to, preparation of a wide variety of legal documents and correspondence under the direction of the tax attorneys; file documents with Superior Court, Appellate Court, or Federal Court; maintain both paper and electronic case files; review material for grammatical construction, content, clerical error, and formatting to ensure all legal documents are complete and in compliance with court requirements and agency standards; calendar court and legal deadlines; assist support staff in the section as needed and as business needs dictate; maintain various manuals, file rooms, general section cleaning and maintenance. Timeliness, accuracy, and quality work product is required, as is, regular attendance and dress code compliance. This position may be eligible for remote work dependent upon section needs.

Knowledge, Skills & Abilities (KSAs):

Knowledge of formats for a wide variety of legal documents, rules and procedures of all Arizona State courts and a variety of federal and appellate courts;
Knowledge of various computer programs, including but not limited to, Microsoft Word and Outlook;
Knowledge of the attorney/client relationship, including the need for confidentiality and discretion;
Knowledge of federal and state requirements for filing documents in various courts;
Knowledge of technical legal terms and various legal forms and documents;
Knowledge of the sequence of legal actions sufficient to answer a variety of detailed inquiries;
Knowledge of legal notices and forms sufficient to complete them from marginal notes, standard paragraphs, verbal/written instruction, and/or similar forms.
Skill in typing, transcription, and word/data processing;
Skill in grammar, punctuation, spelling and editing;
Skill in composing correspondence;
Skill in effective oral and written communication;
Skill in handling detailed work with accuracy and speed;
Skill in monitoring legal requirements and deadlines;
Skill in formatting and editing a wide variety of complex legal correspondence, contracts, petitions, and briefs;
Skill in responding to a variety of inquiries concerning the progress of legal actions, and in providing information regarding proper procedures;
Skill in keyboard and computer use (manual dexterity)
Ability to handle a large volume of work with competing deadlines;
Ability to assist attorney(s) with organization of materials for trial preparation;
Ability to calendar court and case-imposed deadlines;
Ability to proficiently use electronic case filing systems as well as electronic case management and document management software;
Ability to prioritize workload to include timely filing and file organization;
Ability to respond to inquiries with tact, diplomacy and appropriate timely information;
Ability to display courteous and professional behavior;
Ability to work well with others, use good judgment and discretion.

Selective Preference(s):

Prior legal secretary experience is preferred.

Pre-Employment Requirements:

• Travel is required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken in to account.

Benefits:

The Attorney General's Office offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.