The Arizona Attorney General’s Office Child & Family Protection Division/Protective Services Section is seeking a Legal Secretary. This position will provide secretarial support for one or more assistant attorneys general.
Job duties include: preparation of all legal pleadings and documents necessary to process dependency/severance/guardianship cases on behalf of the client; drafting and typing correspondence; answering inquiries from client, court personnel, and others regarding case activity and status; inputting data into and using an automated case management system to maintain and track case records and activity; independently generating legal forms needed in all types of actions; maintain court calendar and legal deadlines; preparing documents and legal memoranda; and other projects as assigned, including transcription. Duties involve reviewing, creating, and processing materials and information that are confidential by federal and state laws.
Knowledge of word processing software, legal terminology, legal forms, court procedures, and applicable time-frames, in general and specifically and extensive knowledge of Juvenile Court Rules related to dependency, severance and guardianship practice, the principles, concepts, practices, methods and techniques common to modern law offices
Typing at least 60 WPM
Oral and written communication
Manage/handle a heavy work load under time pressure with multiple deadlines
Ability to operate word processor for preparation of legal documents
Ability to track and follow through on voluminous court actions in various states
Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records
Ability to organize, prioritize, and perform varied tasks and track multiple deadlines simultaneously
Two years’ experience as a Legal Secretary; or completion of a post high school legal secretary/paralegal training program may be substituted for one year of legal secretary experience.
• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.