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MA ADMV SVC OFFICER II

  • 506299
  • BELLEMONT
  • DEPT OF EMERGENCY AND MILITARY AFFAIRS
  • Full-time
  • Closing at: May 25 2022 at 23:55 MST

DEPT OF EMERGENCY AND MILITARY AFFAIRS

The Department of Emergency & Military Affairs (DEMA) is the headquarters for the Arizona National Guard. The Army National Guard is "Always Ready - Always There" providing military forces to accomplish community, State and Federal missions. The Air National Guard maintains excellence with flexible, sustainable, expeditionary, and joint interoperable capabilities in all facets of current Federal and State missions. The Division of Emergency Management’s mission is to coordinate emergency services and efforts to governmental agencies to reduce the impact of disaster on person and property. The Division of Administrative Services maintains the business operations of human resources, finance, purchasing/contracting, and legislative activities. Many positions posted do not require military membership.

ADMINISTRATIVE SERVICES OFFICER 2

DEPT OF EMERGENCY AND MILITARY AFFAIRS

Job Location:

Address:  Camp Navajo, Bellemont, AZ

Posting Details:

Salary: $19.2226 - $26.8142 per hour (DOE) 

Grade: 21

Closing Date:  May 25, 2022

Job Summary:

This position oversees the Accounting & Financial operations for Ordnance Operations (OOD) for Camp Navajo. Reviews financial data and makes recommendations to the OOD Director and Chief Financial Officer (CFO) for the $12M budget. Serves as budgetary advisor to program managers in maintaining balance, efficiency, and economy of operations to accomplish programmed objectives. Exercises judgment and provides advisement to ensure efficient, economical, and balanced use of funds in accordance with Generally Accepted Accounting Principles (GAAP), State of Arizona Accounting Manual (SAAM), state & federal law, and DEMA policy and procedures. Supervises staff performing accounting, budget, fixed assets, and procurement functions.

Job Duties:

Responsibilities include:

• Supervise, direct and coordinate OOD Accounting & Financial operations and OOD purchasing operations.
• Ensure adherence to State Procurement policy and State Purchasing Card policy.
• Formulate, prepare, review and revise budgets.
• Monitor, project, and report actual expenditures to projected budget, analyze variances, & resolve complex issues. Reconcile data between databases     to facilitate analysis and reporting on budget execution.
• Administer, monitor, review and prepare invoice customer contracts/agreements.
• Provide accurate and timely billing and collection activities in accordance with executed contracts and agreements.
• Ensure efficient, economical, and balanced use of funds in accordance with Generally Accepted Accounting Principles (GAAP), State of Arizona Accounting Manual (SAAM), state & federal law, and DEMA policy and procedures.
• Manage workflow & ensure accuracy of work of subordinates. Supervise, train, and conduct performance evaluations.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• Financial Forecasting & budget monitoring.
• Generally Accepted Accounting Principles (GAAP).
• State regulations and laws governing financial accounting, procurement, and contracting.
• Governmental/departmental accounting principles and travel, familiarity with AFIS, APP, business related processes

Skilled in:
• Financial Management.
• Verbal and written communications.
• Interpersonal relationships.
• Establishing priorities, critical thinking, and problem-solving techniques.
• Analytical skills for budget review, & projections, Leadership & Supervision.

Ability to:
• Develop & maintain spreadsheets and financial documents.
• Perform assigned financial tasks in a timely, responsive & accurate manner.

Selective Preference(s):

Desired qualifications include any combination of education, training, and experience to meet job duties and responsibilities, to include a Bachelor's Degree in Business, Accounting, Finance or a related field and 3 years of experience in accounting, budget, and/or grants management.

Pre-Employment Requirements:

Special Job Requirements:
• This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• In State travel required.
• Individual is required to pass a criminal background investigation.

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

Contact Us:

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.