Under the guidance of the Minerals Section Manager, the Project Specialist functions in an administrative support role that facilitates the section’s Geologists in reviewing, evaluating, processing and finalizing new and renewal mineral exploration permits, new mineral lease applications, new and renewal Special Land Use Permit applications, assignment applications, extension applications, new removal of natural product applications, and new and renewal Oil and Gas lease applications.
• Supports the Minerals Section Manager, to implement, and administer the minerals lease program - Reviews and processes new and renewal mineral exploration permits, new mineral lease applications, new and renewal Special Land Use Permit applications, assignment applications, extension applications, new removal of natural product applications, and new and renewal Oil and Gas lease applications.
• Reviews and processes Mineral Lease production reports and the Mineral Material production reports in accordance to their lease agreement. Submits to Accounting for the billing invoice, to which the report and invoice are filed with the Minerals Lease Administrator.
• Reviews for accuracy and adjusts to compliance, the monthly billing worksheets for all subsurface permits and leases. The worksheets are then evaluated by the Section Manager and Division Director before being redirected to Accounting for billing.
• Coordinates and attends meetings with lessees/applicants, State Land Department staff and other agencies and organizations, as appropriate. Responds to all phone, e-mail, and written inquiries regarding policies and procedures for minerals applications.
• Applies the principles, theories, and concepts of the Arizona Management System; actively participating in daily group huddles and huddle board updates; continually identifying areas for process and quality improvement; adhering to established standard work and procedures.
• Other duties as assigned and as related to the position.
• General knowledge of the organization’s methodologies and tools;
• Basic accounting principles;
• General knowledge of the organization's policies and procedures;
• Advanced knowledge/ proficiency with AMS (Arizona Management System)
• Knowledge of the Geographic Information Systems (GIS);
• Knowledge of the interpretation of topographic, land status, and hydrologic maps;
• Knowledge of State and federal natural resources laws and policies;
• Knowledge of Legal descriptions of land parcels;
• Knowledge of property ownership documents (deeds, tax records, etc.);
• Knowledge of common mineral management practices and improvements.
• Skill in the organization of computer files and written documents;
• Skill in effective oral and written communication;
• Skill using GIS programs to evaluate land information and maps;
• Skill in developing and maintaining spreadsheets to keep track of data.
• Strong customer service skills;
• Strong project management skills;
• Excellent Interpersonal, written and oral communication skills;
• Advanced proficiency in project management skills.
• Ability to plan, implement, direct, and evaluate standard mineral processes;
• Ability to organize and accomplish the activities in a work plan;
• Ability to establish and maintain effective working relationships with various levels of government, mining companies and the general public;
• Ability to provide effective and responsive customer service.
• Demonstrated ability to balance, prioritize and organize multiple tasks;
• Demonstrated ability to work collaboratively in teams and across organizations;
• Demonstrated ability to synthesize feedback and adjust plans accordingly;
• Demonstrated ability to build strong relationships with both internal and external customers;
College course work in natural resource field of study, business administration or related field. A minimum of 3 years of professional experience in a natural resources environment. A minimum of at least 1-year experience in billing/invoicing. At least 1-year experience working in a state government office environment.
• Prior or after interviewing, candidates may be subject to a pre-employment skills assessment.
• Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete required driver training. (refer to Arizona Administrative Code R2-10-207.12.)
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance.
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Participation is a mandatory condition of employment for all employees who meet the eligibility and membership criteria as defined in statute.
• Enrollment eligibility will become effective after 27 weeks of employment
• The current contribution rate is 12.41%
If you have trouble applying for this position, please email HRIShelpdesk@azdoa.gov for assistance.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting AZSLD Human Resources at 602-542-2629. Requests should be made as early as possible to allow time to arrange the accommodation.
Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.