LAND DEPARTMENT

1110 W. Washington St.
Phoenix, AZ 85007

Salary: $22.00 - $25.50 hr 

Grade: 18

Closing Date: Open until business needs are met

Under the direction of the Arizona State Land Department's (ASLD) Minerals Section Manager, this position functions as a support role to the section's Geologists. This includes reviewing, evaluating, and processing new and renewal mineral exploration permits, Special Land Use Permits, oil and gas lease applications, assignment applications, extension applications, and new removals of natural product applications.

• Review for accuracy, and adjust to compliance, the monthly billing for all subsurface permits and leases. The billings are then evaluated and approved by the Section Manager before being redirected to ASLD Accounting for billing.
• Organize and implement digitizing of Minerals Section files. Coordinate and attend meetings with lessees/applicants, State Land Department staff and other agencies and organizations, as appropriate. Respond to all phone, e-mail, and written inquiries regarding policies and procedures for minerals applications.
• Review/process Mineral Exploration Permits and Exploration applications, new/extended Oil & Gas lease applications (review application confirming acreage correct, legal descriptions ensuring, commodity is identified, create maps accordingly, extend Mineral Material Lease applications-conduct site visit with Geologists to ensure compliance with mineral development report, assignment applications and new removal of natural product applications-transferring leases from one permittee to another.
• Review and processes Mineral Lease, Oil and Gas lease and Mineral Materials Lease production reports in accordance with their lease agreement. Submit data report to agency Accounting for processing of the billing invoice, file report and related invoices with the Minerals Lease Administrator.
• Perform yearly calculations for rental and royalties using Consumer Price Index (CPI) and Producer Price Index (PPI), respectively.
• Assist and conduct Mineral Section auctions (up to 4 times per year). Travel to county seats within Arizona, preparing auction notice, auction order, coordinating news outlet notifications, running the auction - describing the land to be auction, directing and noting bids, processing post-auction payment transaction.
• Manage new and renewal Special Land Use Permit applications (may require accompanying Geologists on site visits to locations across the state) prepare maps, coordinate with BLM on proposed lease activity i.e. split estate state mining, preparing associated docs (appraisals, archeology, native plant surveys, etc.).
• Identify areas for process and quality improvement; modifying and creating standard work as necessary and adhering to established standard work and procedures. Actively participate in 1:1 coaching sessions and group huddles.

Knowledge of:
-Organization's methodologies and tools.
-Basic accounting principles.
-Department policies and procedures.
-Advanced knowledge/proficiency of process improvements.
-Use and interpretation of topographic, land status and hydrological maps.
-Geographic Information Systems (GIS).
-State and federal natural resources laws and policies.
-Legal descriptions of land parcels.
-Property ownership documents (deeds, tax records, etc.).
-Common mineral management practices and improvements.

Skilled In:
-Organization of computer files and written documents.
-Excellent interpersonal, written and oral communication.
-Using GIS programs to evaluate land information and maps.
-Developing and maintaining spreadsheets and/or databases to keep track of data.
-Strong customer service.
-Project management proficiency.
-Microsoft Office and Google Suite software.

Ability To:
-Implement, evaluate and revise standard work. -Organize and accomplish work plan activities. -Establish and maintain effective working relationships with various levels of government, mining companies and the general public.
-Provide effective and responsive customer service.
-Balance, prioritize and organize multiple tasks. -Work collaboratively in teams and across organizations.
-Synthesize feedback and adjust plans accordingly.
-Build strong relationships with both internal and external customers.

• A minimum of at least 1 year experience in billing/invoicing using computer software.
• Experience with natural resources and working in a state/government office environment.

• Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete required driver training. (refer to Arizona Administrative Code R2-10-207.12.) Driver’s License Requirements.

• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child. Learn more here. 
• Other Leaves - Bereavement, civic duty, and military
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable health insurance plan, including medical, dental, life, and disability insurance
• Tuition Reimbursement and Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities

For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Upon successful completion of the required training and probationary period, this position may offer the ability to work a hybrid remote work schedule, based upon the department's business needs and continual meeting of expected performance measures. All work, including remote work, should be performed within Arizona. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Lifetime Pension Benefit Program
• Administered through the Arizona State Retirement System (ASRS).
• Defined benefit plan that provides for life-long income upon retirement.
• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
• Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).
Deferred Retirement Compensation Program
• Voluntary participation.
• Program administered through Nationwide.
• Tax-deferred retirement investments through payroll deductions.

If you have trouble applying for this position, please email HRIShelpdesk@azdoa.gov for assistance.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting ASLD Human Resources at 602-542-2629. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.