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Museum Registrar

  • 504392
  • Full-time


The Arizona Historical Society is a nonprofit organization and state agency established in 1864. AHS connects people through the power of Arizona’s history. AHS collects, preserves, and tells the story of Arizona’s past through museum exhibitions, libraries and archives, historic sites, educational programs, and the Journal of Arizona History. AHS seeks to be the driving force strengthening Arizona’s communities by promoting history through leadership, partnership, and scholarship.

Flagstaff, Phoenix/Tempe, Tucson, Yuma

Museum Registrar

Job Location:

Address:  Arizona Heritage Center at Papago Park

1300 N. College Avenue, Tempe AZ 85281

Posting Details:

Salary:  $15.00-17.00 per hour

Grade: 18

Closing Date: OTF

Job Summary:

The Arizona Heritage Center is seeking an experienced Museum Registrar to perform a complex combination of tasks involved with the acquisition, accession, deaccession, records management and disposition of the museum's collections. This includes the creation and maintenance records of artifacts and objects to provide for their legal protection, safety, insurance coverage, and reflects their handling, transportation, control and storage of objects and artifacts.

Job Duties: Essential duties and responsibilities include but are not limited to:
  • Accession, research, inventory, catalog and manage museum artifacts and collections objects in accordance with agency policy and procedures
  • In cooperation with staff, organize and prepare manual files for computerization and determine software, hardware, systems maintenance and programming decisions for the museum's catalog. 
  • Research and evaluate potential donations and recommend acceptance or denial to the museum's collections.
  •  Make arrangements for packing, unpacking, communications, transfer and transport of incoming and outgoing loans with various institutions and private lenders.
  • Perform historical research associated with care, housing and storage, exhibition and service requests related to the collections.
  • Respond and answer requests for information.
  • Determine public access to the collections and assist researchers in using them.
  • Perform re-cataloging as part of continual inventory including photographing artifacts for identification, insurance, conservation, and management purposes.
  • Serve as an active and participatory member of various committees and teams working to support the larger goals of the Society through civic and professional community engagement.

Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of museum registrar procedures and legal issues concerning museum collections;

  • Collections management databases and filing systems; Arizona and Southwest history; Packing and shipping methods; Museum preservation and storage practices; Agency's collections policy and procedures.
  • Skills in registration, cataloging and archival techniques; Applying and interpreting historic preservation procedures and associated laws and state statutes.
  • Examination of objects and in basic conservation techniques.
  • Interpersonal relationships; Oral and written communication techniques.
  • Ability to be detail-oriented, organized, inquisitive and thorough; Compare and to analyze data; Recognize and remember patterns; Establish and maintain effective working relationships with staff and customers; Interpret and apply laws, policies and ethics.
Selective Preference(s):

Bachelor's degree in American History, Public History, Museum studies or related field.

Pre-Employment Requirements:

Must have a valid Arizona driver's license or the ability to obtain one.

Must provide a cover letter when applying for this position.

Benefits: The Arizona Department of Administration offers a comprehensive benefits package to include:
  • Sick leave
  • Vacation with 10 paid holidays per year
  • Health and dental insurance
  • Retirement plan
  • Life insurance and long-term disability insurance
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page


Positions in this classification participate in the Arizona State Retirement System (ASRS).

  • Please note, enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:

If you have any questions please feel free to contact Melba Davis at mdavis@azhs.gov or 520-617-1161for assistance.


All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.