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OFFICE CHIEF SENIOR

  • 503266
  • PHOENIX
  • DEPT OF HEALTH SERVICES
  • Full-time

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefits package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

COMMUNITY INNOVATIONS OFFICE CHIEF

DIVISION OF PREVENTION 

Job Location:

Address: 150 N 18th Ave. Phoenix, AZ 85007  

Posting Details:

Salary: $80,000 

Grade: 24

Job Summary:

Under the direction of the Bureau Chief, this position is responsible for the oversight and coordination of the SNAP-Ed, Folic Acid, School Surveillance, School Health Program, EMPOWER, Nemours, and other programs supporting the prevention of chronic conditions and promoting nutrition and physical activity using trauma-informed approaches in support of the mission and vision of BNPA and ADHS. They ensure coordination of activities across state and federal programs. This position will promote the coordination of activities with stakeholders such as Head Start, First Things First, county health departments, and non-profit organizations such as the American Academy of Pediatrics.

The Office Chief ensures all programs are in compliance with appropriate state and federal regulations, and grantee organizations such as the CDC. The position is directly responsible for annual grant applications and reports. Will ensure the supervisors and subordinates maintain grant and contract compliance, and as needed, will write requests for proposals, contracts, intergovernmental agreements, and memorandums of understanding. Will attend conferences, evaluate proposals, negotiate and make recommendations for award of provider contracts and funding. Authorizes amendments of contracts and reviews all audit reports to develop systems to improve and resolve all operating concerns. The position oversees the development of assigned program budgets, monitors operating costs for special projects, which annually will exceed $17 million.

The Office Chief supervises and evaluates work products, formulates plans for improvement, resolves questions and problems presented by subordinates regarding processes, and annually ensures the preparation and submission of state plans, grant applications, amendments, and operational guidance. The position will participate, as asked, on advisory or planning committees to implement coordination activities between the different nutrition and physical activity programs and communicate information to staff and supervisors.

This position is required to perform work at/attend meetings at alternate locations and/or travel statewide or out-of-state, when necessary.

Job Duties:

- Provide leadership, the direction of the work and assignments of managers and staff, and the effective and efficient management of multiple nutrition and physical activity prevention programs. Coordinate activities of local programs, provide technical assistance, and ensure budgets are monitored. Authorize expenditures and ensure program and financial compliance.
- Manage and direct subordinate staff (work assignments, setting priorities, hiring, discipline, providing training, approving leave requests, and preparing evaluations).
- As needed, assist with the development of RFPs and IGAs or ISAs, attend Offeror's Conferences for projects; evaluate proposals and approve recommendations for award of contracts and funding; negotiate contracts; write correspondence, and ensure monitoring of contractors for compliance with provisions is effective. Authorize payments and contract amendments to ensure all programs operate within their budgets and awards.
- Review, evaluate, and interpret federal/state policies and regulations, and write policies and procedures that will be used in program implementation, training, and technical assistance for contractors as well as in the development and implementation of state plans or program guidance. Write grants to secure additional funding. Annually, assist other bureaus and programs in the preparation of grant applications or amendments.
- As directed, participate in the management team, which includes collaboration with other bureau management, and develop operating policy and procedures within the team and BNPA. Work on various inter-bureau level committees to address needs as assigned.
- Represent BNPA on advisory/planning committees to implement coordination activities between all nutrition and physical activity programs. Present at various conferences and meetings on obesity prevention. Confer with and advise local governments and other state and federal agencies, community and professional organizations (American Academy of Pediatrics, Child Care Associations, etc.,) on program matters.
- Travel statewide or out-of-state, as required or necessary.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Principles and practices of public health, health care systems, USDA, and CDC prevention programs.
- Federal and state statutes and agency rules, regulations, policies, and procedures relating to the delivery of services.
- Community assessment and training methods, procedures and techniques to develop, implement and maintain systems for reporting, and financial reconciliation,
- State procurement and contracting procedures.
- Program administration with special reference to planning, organizing, and directing comprehensive nutrition, breastfeeding, and physical activity intervention programs.
- Child care services.
- National, state, and local public health delivery systems.
- Human resources and financial management.
- Aligning strategies on all federal prevention initiatives such as Let's Move.
- Performance Management (PM), and Continuous Quality Improvement (CQI), and Lean methodologies.

Skill in:
- Work for management and work leadership.
- Oral and written communication.
- Interpersonal relations, as applied to contacts with subordinate staff, managers, and representatives of other governmental agencies, community organizations, media, and the public.
- Analyzing and evaluating a variety of nutrition and health data to identify problems and make determinations regarding concepts, practices of intervention, and administration of the national, state, and local public health delivery systems for health promotion and disease prevention.
- Interpretation of federal regulations and policy analysis; and in fiscal management.

Ability to:
- Plan, organize and direct the work of others to achieve the vision and mission of BNPA and ADHS, and fulfill grant requirements.
- Provide leadership and directions in all phases of the administration of prevention programs and services.
- Be able to work and communicate within BNPA as well as a wide variety of individuals and different local, state, and federal organizations and stakeholders.
- Delegate and function both as a manager and as a team member.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

Bachelor's degree in public health, nutrition, public administration, business management, or health-related field and 5 years progressive public health managerial experience in one or more of the functions related to the duties. A Master's degree may be substituted for 2 years of the required experience. USDA and CDC nutrition and physical activity programs exp. and Reg. Dietitian pref.

Pre-Employment Requirements:

Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records, and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.