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OFFICE MANAGER

  • 509189
  • PHOENIX
  • DEPT OF TRANSPORTATION
  • Full-time
  • Closing at: Jun 29 2022 at 23:55 MST

DEPT OF TRANSPORTATION

Driving the future of transportation with a diverse and innovative team
To learn more about ADOT CLICK HERE and be sure to follow us on LinkedIn

OFFICE MANAGER

DEPT OF TRANSPORTATION

Job Location:

Address:  800 W. Washington Street,  Phoenix, AZ 85007

Posting Details:

Salary: $60,000.00 - $70,000.00 

The anticipated salary for this position is: $65,000.00

Grade: 23

Job Summary:

Are you interested in an environment where leaders foster a culture based on respect for people and continuous improvement? ADOT leaders model a collaborative, problem solving, and coaching based culture focused on employee engagement and development. Leaders are accountable, transparent, and communicative as they sustain an inclusive, diverse, and safe environment. ADOT leaders are visible and present, demonstrating: We are One ADOT.

Our Office Manager position will manage and oversee Financial Management Services (FMS) administrative services and ensure that standard work is implemented and sustained for all administrative staff functions. This position ensures the FMS Administrative assistance is provided to the FMS teams with the timely hiring of staff and meets the staff’s needs which include but are not limited to facilities, printers, supplies. This position will also provide administrative support to the Chief Financial Officer (CFO) and Deputy CFO. Model ADOT values through leading, coaching and developing problem solvers to implement and sustain a continuous improvement culture. Leaders are accountable, transparent and communicative, foster an inclusive, diverse, and safe work environment.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

  • Manages the FMS administrative staff and ensures those staff have sustainability processes and standard work for all of their functions including but not limited to recruiting, hiring and retaining of staff and managing of facilities, fixed assets, supplies and other office needs. May be required to improve and standardize administrative functions within the division.

  • Administrative support for the CFO and Deputy CFO including but not limited to: drafting correspondence (e.g. professional letters), preparing presentations (e.g. for the state transportation board), managing calendars and arranging travel.

  • Backup support for the FMS administrative team includes but is not limited to: Phone support, scheduling meetings, correspondence, human resource activity support, procurement of goods and services, and record retention.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • Arizona Management System (AMS) principles

  • Microsoft Office and Google Suite

 

Skills in:

  • Interpersonal written and oral communication and active listening skills

  • Customer service skills

  • High level of proficiency with technology

 

Ability to:

  • Coach and develop employees, including continuous improvement practices and principles

  • Balance, prioritize and organize multiple tasks

  • Build strong relationships with internal and external customers

  • Understand the current and future needs of the team and plan accordingly to have those needs met

 
Pre-Employment Requirements:

This position requires possession of a valid Arizona Class D Driver License. Candidates for this position must complete and sign PART 1 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR). The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.11 (H) and (I). The review must show an acceptable driving record prior to any offer of employment being made by ADOT. Employment is contingent upon an acceptable MVR.

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Mandatory participation in the Arizona State Retirement System (ASRS) is required.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-7279. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.