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OPERATIONS & FINANCE LIAISON

  • 512712
  • PHOENIX
  • DEPT OF HEALTH SERVICES
  • Full-time

DEPT OF HEALTH SERVICES

COME WORK WITH US! The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

OPERATIONS & FINANCE LIAISON

DEPARTMENT OF HEALTH SERVICES

Job Location:

Address:  150 N. 18th Avenue, Phoenix, AZ 85007 

Posting Details:

Salary: $61,798 

Grade: 21

Closing Date: Open until filled

Job Summary:

A Career in Public Service Awaits You, Come Join our Prevention Services Team !

Your Talent, Our Mission: To promote, protect, and improve the health and wellness of individuals and communities in Arizona.

Why work for ADHS? A great benefit of working for the State of Arizona is a fantastic work/life balance. State employees enjoy challenging work, popular remote work options, comprehensive health and wellness benefits, and career growth opportunities.

What You'll Do:

The AZ Health Zone Operations and Finance Liaison will support the AZ Health Zone SNAP-Ed program in integrating our three foundational principles of Trauma Informed approaches, Community Engagement and Health Equity by leading efforts in program operations and budgets. This position will ensure state program and local implementing agency budgets are accurate and correct per USDA guidelines and the Arizona State Accounting Manual.

You will assist in obtaining and reviewing budget documentation for sub-recipient monitoring, creating templates for budgets and programmatic amendments, and maintain local agency budget approval per SNAP-Ed grant guidance.

You'll also lead training efforts for local implementing agencies on creating and managing budgets. The Operations & Finance Liaison will coordinate and maintain state and local agency contracts and lead management evaluation preparation with local agency contractors.

You will be accountable for maintaining program documentation and records as well as assist with website and the SNAP-Ed Electronic Database System. This position will work to stay up to date and interpret policies, rules and regulations from USDA and provide guidance and prepares informational publications for program staff, local implementing agencies and updates the programs Guidance & Policy Manual.

This position is required to perform work at/attend meetings at alternate locations and/or travel when necessary.

Job Duties:

- Provides leadership in ensuring state and local implementing agency budgets are accurate and allowable per USDA federal guidelines and the Arizona State Accounting Manual. Directs budget reviews, budget approvals, training and processes for obtaining and maintaining tracking systems.
- Coordinates and maintains inter-agency agreements including state and local agency contracts per USDA guidance.
- Leads efforts in meeting federal and state guidelines in maintaining documentation and property control for state and local agency equipment.
- Develops and maintains digital and paper records of program documentation (i.e. evalutions, programmatic site visits, communication, etc).
- Leads management evaluation preparation with local agency contracts and coordinated with DES to support state collected documentation.
- Interprets rules, regulations and national and state policies for integration into Guidance and Policy manual and standard work procedures.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Local, state, and federal rules and regulations to ensure compliance and integrity of programming.

-Finance and accounting principles.

- Arizona State Accounting Manual.
- Grant budgets.
- Public health systems including programs, operations, and reporting.
- Basic budget development, review, monitoring, and tracking.
- State procurement rules and contract management.
- Trauma Informed Principles and Community Engagement strategies
- Program and project planning and management.
- Information gathering procedures and data analysis.
- Broad knowledge of the importance of policy, system, and environment work, nutrition and physical activity in health and wellbeing.
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skill in:
- Report preparation and record keeping.
- Problem-solving, strategic thinking, negotiation, and sound judgment.
- Planning and executing projects and programs.
- Writing, public speaking, and MS Office.
- Development of policies and procedures.
- Data Management, data collection, analysis and interpretation and technical report writing.
- Virtual and in-person settings.
- Problem identification and resolution often involving complex issues.
- Decision making.
- Virtual platforms (i.e. zoom, google meets, etc.).
- Interpersonal relations, in relation to working with program staff, managers, contractors, and staff from federal agencies.
- Goal setting, time management and establishing priorities.
- Interpreting State and Federal rules and regulations.
Ability to:
- Communicate and collaborate with people of diverse backgrounds, experiences, and abilities.
- Organize and coordinate multiple projects on tight deadlines.
- Identify and successfully create solutions to problems.
- Motivate and encourage contractors, partners and other personnel to meet identified needs.
- Speak and write clearly in both group and individual settings.
- Multi-task, and handle projects with limited direction.
- Travel to various locations for meetings, presentations, and events.
- Establish and maintain good working relationships with local, state, and federal officials, and other departmental administrators.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

Bachelor's degree in a related field with 3 years of program support or finance and contract management experience. Master's degree in public health may substitute for 1 year experience. 4 years of work-related experience may be considered in lieu of a degree.

Pre-Employment Requirements:

Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans: Health Impact Program (HIP) where you can earn up to $200 annually by participating in our award-winning program of free preventative health screenings (mini-health, mammography, prostate), immunizations, lifestyle/mindfulness classes and physical activities) and Employee Assistance Program (EAP) Counseling sessions - 12 free per year per issue for each employee and each covered dependent. Available 24/7 for support, resources and information on work/life solutions, dependent/elder care, college planning, wills, legal guidance, financial resources, funeral planning and more)

− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.