This position performs a variety of heavy/light vehicles/equipment parts/supplies acquisitions and supply warehouse activities in accordance with State Procurement Laws, ADOT and EQS Policies/Procedures.
Essential Duties and Responsibilities include but are not limited to:
Provide customer service support in person and by phone or email
Assist in the timely turn-in/management of parts cores. Ship/mail parts/supplies as needed or directed. Post (input) part/supplies cost data into Fleet Focus.
Perform parts/supplies stock inventories/reconciliations in accordance with EQS Policies or as directed by the supervisor or management. Fill parts/supplies stock orders and stock/replenish supply warehouse shelves with line items. Assist in obtaining, tracking and posting chemical Material Data Safety Sheets as warranted.
Assist in keeping offices and the supply warehouse neat and orderly at all times.
Driving is required to pick up parts/supplies as needed or as directed. Load/unload cargo on/off trucks. Operate vehicle/truck lift gates, forklift vehicle, pallet jacks and drum lifts as required.
Ordering/Purchasing of parts and supplies, maintaining Purchase Card log and receipts for purchases.
Parts research procedures, including use of manufacturers’ and vendors’ catalogs, cross-reference guides and related parts resources
Makes/models and parts information for vehicles and heavy equipment
State Procurement laws, rules, and procedures
Vendors for purchases of hard-to-find, unusual, or highly specialized parts and supplies
Record keeping and inventory control procedures/practices and parts warehousing and safety procedures
Computer programs and applications to post and track parts, inventory and budgets
Determining information needed from technician or part to find a replacement part
Checking incoming parts/supplies against invoices, packing slips and related documents
Maintaining inventory control records
Operating computer programs to create spreadsheets, documents, and reports
Math to determine amounts of materials, outside diameters (OD’s), inside diameters (ID’s), and specific measurements to procure parts and supplies
Communication used to convey information to acquire correct parts
Customer service; understanding the customer’s needs
Complete paperwork legibly and enter data into computer accurately
Operate a vehicle to pick up parts and supplies when necessary
Organize, multi-task, follow up and follow direction
Push/pull/lift up to 50 pounds
The ideal candidate for this position will have:
Three years of experience in an automotive/heavy equipment parts supply operation involving responsibility for receiving, stocking, and issuing a wide variety of automotive/heavy equipment parts/supplies. At least two years of this experience must have included some responsibility for researching/ordering automotive/heavy equipment parts/supplies.
Automotive Service Excellence ASE Certification in Auto Parts Specialist is highly desirable.
Employment is contingent upon passing a medical/physical examination.
This position requires possession of a valid Arizona Class D Driver License. Candidates for this position must complete and sign PART 1 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR). The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.11 (H) and (I). The review must show an acceptable driving record prior to any offer of employment being made by ADOT. Employment is contingent upon an acceptable MVR.
The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Mandatory Participation in the Arizona State Retirement System (ASRS) is required.
Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-7279. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.