AHCCCS

Address:  801 E. Jefferson Street, Phoenix, AZ 85034

Salary: $40,000 – 43,000 

Grade: 18

Open until filled

The Division of Business and Finance (DBF) is looking for a highly motivated individual to join our team as an Accounting Specialist in our Payroll unit. Major duties and responsibilities include but are not limited to:

• This position is responsible for processing and auditing payroll records for compliance with State and Federal regulations. This position uses the State payroll/personnel system, Human Resources Information Solution (HRIS) and employee Time Entry (ETE) for data entry, ADOA AFIS for reporting capabilities, and auditing of employees accounts; in addition to providing internal and external customer service.

• Maintain accurate and complete payroll records for over 1110 employees while ensuring the security of confidential payroll records. Ensures funds are deposited into the appropriate employee bank accounts. Timely and accurately pays wages and processes expenditures transactions.

• Prepare a biweekly payroll audit using an Excel File with lookup reference formulas to identify errors regarding the employees’ gross pay, retroactive adjustments, stipends, travel and any incentive payments in the short time window between the computation deadline and the actual pay date.

• Ensure departmental procedures comply with Federal and State regulations, and Arizona Department of Administration (ADOA) Personnel Rules and Arizona Health Care Cost Containment System (AHCCCS) policies and procedures. Maintain payroll processes and procedures, e.i., electronic timesheet adjustment process and electronic leave request forms.

• Catalog and track Personnel Action Forms (PAF) from HRD to ensure accurate and complete processing of the information in the HRIS system. Maintains the quality and integrity of the HRIS system and the Payroll Unit work flow including payroll processing and reporting of transactions.

• Responds to the agency Payroll Helpline to provide high quality customer service to AHCCCS employees. Conducts research for employees’ concerns, issues and problems to provide resolution.

Knowledge:
• Working knowledge and experience with Excel and Word.
• Working knowledge of an automated accounting system.

Skills:
• Perform multiple tasks, under pressure and meet established timelines.
• Provide quality customer service.
• Effective written and verbal communication skills.

Abilities:
• Analyze and research problems independently, determines the nature of the problems and provide resolutions.

Minimum:
• High school diploma, GED.
• 24 months experience in a customer service related accounts receivable and payable, payroll or human resources work environment where direct interaction was required with customers both in person and over the telephone.

Preferred:
• One year level accounting experience plus Bachelor’s.
• Knowledge of Human Resources Information Solution (HRIS) is a plus.
• Knowledge of the various rules and regulations that govern payroll processing can be obtained by studying the sections of ADOA Personnel Rules, AHCCCS Policies and Procedures, Code of Federal Regulations, State Arizona Accounting Manual, Fair Labor Standards Act, and the Family Medical Leave Act that specifically apply to payroll processing is a plus.

• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.

• Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.

• Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.) AND have an acceptable driving record for the last 39 months including no DUI, suspension or revocations and less than 8 points on your license. If an Out of State Driver License was held within the last 39 months, a copy of your MVR (Motor Vehicle Record) is required prior to driving for State Business. Employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.

Among the many benefits of a career with the State of Arizona, there are:
• 10 paid holidays per year
• Paid Vacation and Sick time off (12 and 13 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities
• Opportunity to work 100% virtually or remotely on an ad-hoc basis (home office)

By providing the option of a full-time or part-time virtual/remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Lifetime Pension Benefit Program
• Administered through the Arizona State Retirement System (ASRS)
• Defined benefit plan that provides for life-long income upon retirement.
• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
• Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

Deferred Retirement Compensation Program
• Voluntary participation.
• Program administered through Nationwide.
• Tax-deferred retirement investments through payroll deductions.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing careers@azahcccs.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.