The Planning Branch Manager is responsible for work of considerable difficulty in planning, implementing and supervising planning programs on a statewide basis. This position manages and supervises planning activities designed to provide essential skills to state, county and local government agencies charged with specific function in times of emergencies. The Branch Manager motivates the efforts of public agencies, business and industry, and Non-Governmental Agencies in support planning activities within their scope. This position provides leadership and oversight to State Emergency Response and Recovery Plan, Continuity of Operations Plans, Recovery/Mitigation and Strategic planning activities by motivating staff and working as a team to achieve a common goal.
• Responsible for work of considerable difficulty in planning, organizing, and directing the work of staff engaged in providing state-wide emergency management planning programs to provide essential skill to state and local government agencies charged with specific function in times of emergencies. Supervises, mentors, and provides staff development to full-time, part-time or reservists staff. Identifies and coordinates the use of resources in support of the planning programs.
•Ensures agency plans and planning programs meet current federal requirements and procedures. Ensures compliance with the Federal Emergency Management Agency (FEMA) Emergency Management Performance Grant guidance regarding planning programs, including coordination of state delivered planning programs. Ensures compliance with State of Arizona procurement rules and Arizona Department of Homeland Security Grant requirements.
• Ensure that County and Tribal governments obtain planning technical assistance when requested. If applicable, manages funding for such planning programs.
• Attends State and National meetings, seminars and conferences related to position responsibilities. Prepares events for and delivers presentations on program activities to local, county and state emergency services agencies as well as colleges, universities, and academies. Completes internal training requirements, and emergency management grant training and exercise requirements.
• Manages and integrates statewide planning efforts in support of statewide training and exercise programs.
• Supports additional FEMA, Homeland Security and other planning programs.
• Completes preparedness related projects as assigned by Division Director or Assistant Director for Preparedness.
• Assigned to the State Emergency Operations Center (SEOC) Plans Section during activation or exercises, or other SEOC positions as required.
• Familiarity with planning programs for all four phases of emergency management.
• Principles of emergency management, emergency management planning requirements and protocols, and the current nationwide trends.
• Principles and methods for planning development and design, coordination of individuals and groups, and the measurement of planning effects.
• Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, personnel information systems and coordination of people and resources.
• Principles and processes for providing customer and personal services; customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Administrative and clerical procedures and systems such as word processing, managing files and preparing reports.
• Grant concepts, spreadsheets, practices and procedures, report writing, emergency management and grant terminology.
• Communicate effectively, both in speaking and writing as appropriate for the needs of the audience.
• Understand written sentences and paragraphs in work related documents.
• Active listening and critical thinking; use logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Establish and maintaining effective interpersonal relationships, including dealing professionally with subject matter experts and political figures at their level on emergency management training topics.
• Anticipating and adapting changing customers' needs.
• Anticipating and proactively respond to stakeholder concerns; use diplomacy and persuasiveness to present program concepts, effective solutions and plans in a comprehensive oral and written format.
• Leadership that will result in the accomplishment of work products and completed objectives.
• Capability to function as a team member with interpersonal relations skills; facilitate and encourage communication between team members.
• Proficient use of computers, software (Microsoft Word, PowerPoint, Excel, Google Docs) and graphics (PDF).
• Completing preparedness related projects as assigned by Division Director or Assistant Director for Preparedness.
• Ability to manage employees with diverse responsibilities.
• Develop and present instructional programs to political figureheads, emergency management personnel, state/county/local agencies, volunteer organizations and first responders.
• Combine pieces of information to form general rules or conclusions, and to make informed decisions to solve problems.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Establish goals and expectations and manage time effectively.
• Anticipate changing priorities and proactively prepare adjustments to schedules; anticipate needs during absences and ensure work responsibilities and commitments will be met.
• Identify development needs within programs of responsibility and identify opportunities for systematic improvement.
• Establish and maintain effective relationships, analyze situations accurately and take appropriate action.
• Analyze and assess statewide preparedness posture.
• Interact with diverse audiences and be a team member.
• Coordinate and facilitate activities.
• Collaborate effectively with federal agencies regarding DEMA planning programs.
Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. Bachelor’s degree from an accredited college or university. Completion of FEMA's Professional Development Series and Advanced Professional Series; FEMA/EMI courses pertaining to Emergency Management training programs; FEMA Level 1 Professional Continuity Practitioner Program; previous professional experience in the field of emergency management is preferred.
Special Job Requirements:
● Must be able to obtain and maintain a valid State of Arizona driver’s license. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
● In-State travel is required.
● Individual is required to pass a criminal background investigation.
● Personally prepares for anytime (24/7) response and no-notice recall to the State or Alternate Emergency Operations Center (SEOC) and/or Joint Field Office (JFO) during disaster or exercise activations.
● Trains for specific SEOC positions and performs duties as assigned through internal agency policy.
The Arizona Department of Administration offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).
If you have any questions, please feel free to contact firstname.lastname@example.org.
DEMA is a smoke-free work environment.
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.