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PROCUREMENT ANALYST ASSOCIATE STATEWIDE

  • 502061
  • PHOENIX
  • DEPT OF ADMINISTRATION
  • Full-time

DEPT OF ADMINISTRATION

Delivering results that matter by providing best in class support services.

STATEWIDE PROCUREMENT MANAGER

DEPT OF ADMINISTRATION

Job Location:

 State Procurement Office 

(Remote) 100 N. 15th Ave

Phoenix AZ 85007

Posting Details:

Salary: $50,000 - $60,000 

Grade: 22

Closing Date: Open until Filled

Job Summary:

The Statewide Procurement Manager will serve the state by developing and implementing IT sourcing solutions aligned to SPO strategies for the procurement of goods and services for multiple agencies across the state enterprise. Strategic contracts assigned to this role are utilized by over 120 State agencies/boards/commissions, as well as over 900 cooperative members.


This position will employ sound sourcing and supply chain best practices in performance of the duties assigned and is expected to always follow the Arizona Procurement Code statutes and policies. Further, this position is expected to assist other agency contacts in ways compliant with the Procurement Code

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A person in this role is expected to operate with decreasing levels of direct supervision as they gain experience. A high level of personal ownership is expected while being able to tap into a highly collaborative network of partners and customers. Like all procurement professional roles, this position requires a high level of professional behavior and integrity when setting the direction for potential large expenditures.

Job Duties:
  • Strategic IT Sourcing Strategies: Develops specific IT sourcing strategies along with internal stakeholders; develops and maintains reports on, and provides recommendations regarding industry and market trends; develops technical data, statements of wok, delivery schedules, milestone payments, terms and conditions, offset requirements, and other contractual elements into cohesive proposals; develops communications with internal customers to ensure IT contracts support business strategies. 
  • Contractual Terms and Conditions Development for IT contracts: Develops contractual terms and conditions; oversees IT bid proposals and actively negotiates contractual agreements with suppliers; prepares award documents for signature; conducts post award and contract administration activities such as post-award meetings, renewing/extending contracts, requesting and reviewing certificates of insurance, and resolving contractual issues; conducts research and analysis to prepare written determinations and justifications to comply with the Arizona Procurement Code; interprets the Procurement Code, statutes, and agency policy and procedures; confers with other ADOA divisions. 
  • IT Contract Analysis and Research: Conducts expenditure analysis, requirements assessments, and business case development in relation to IT contracts; works with subject matter experts to gather and assess business requirements; makes recommendations to internal stakeholders based on analysis conducted, with attention to the financial and business risk of each proposal 
  • IT Supplier Oversight and Management: Serves as primary point of contact between State and IT vendors for contractual matters on assigned contracts and projects; establishes and manages professional relationships with IT vendors and internal stakeholders; conducts supplier performance monitoring/reporting; works with internal stakeholders and customers to develop, monitor, report, and hold suppliers accountable for performance measures; ensures appropriate reviews are conducted and reported in accordance with contractual agreements 
  • Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • State and Federal statutes and rules related to government procurement activities and contract administration 
  • Best practices to determine appropriate sourcing/methods 
  • Lean tools and methods 
  • Effective negotiation techniques 
  • Supply chain, logistics, and resource management 
  • Methods of conducting research 
  • Effective techniques of relationship management 
  • Solicitation techniques 
  • Sources of supply, local, and national markets, and pricing tools

Skilled in:

  • Developing and implementing various sourcing strategies based upon business' strategic goals/objectives 
  • Interpreting applicable laws, rules, policies, and procedures 
  • Conducting data analysis to produce effective and accountable contracts 
  • Developing and maintaining customer and supplier relationships 
  • Leading various project teams 
  • Negotiating contractual terms and conditions
  • Developing effective monitoring and reporting tools to ensure contractual terms are adhered to 
  • Communicating effectively with a wide range of customers, internal stakeholders at all levels, and suppliers 
  • Solving complex problems requiring a broad "big picture" perspective 
  • Interpreting business issues and recommending solutions/best practices

Ability to:

  • Develop and implement strategic sourcing strategies 
  • Establish and maintain effective customer and supplier relationships 
  • Develop and implement various monitoring strategies to ensure accountability 
  • Communicate with a wide variety of customers, internal stakeholders at all levels, and suppliers 
  • Lead teams using a variety of lean tools 
  • Effectively negotiate contract terms and conditions to optimize state expenditures and ROI 
  • Synthesize, summarize, and analyze a variety of data/sources and formulate workable recommendations 
  • Work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities

Selective Preference(s):

A Bachelor's Degree in business, public administration, accounting, finance, purchasing, or supply chain management or previous state or public procurement experience

Pre-Employment Requirements:
  • Background and reference check, including fingerprint check 
  • Requires possession of and the ability to retain a current, valid state-issued driver’s license appropriate to assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driving training (see Arizona Administrative Code R2-10-207.12).
Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

  • Sick leave 
  • Vacation with 10 paid holidays per year 
  • Health and dental insurance 
  • Retirement plan 
  • Life insurance and long-term disability insurance 
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
  • Positions in this classification participate in the Arizona State Retirement System (ASRS). 
  • Please note, enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:

If you have any questions please feel free to contact Shelia Wiggins-Wayne at shelia.wiggins@azdoa.gov or 480-645-2290 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.