Under the general direction of the Chief Procurement Officer for the agency, supervise, direct and oversee procurement and purchasing operations. Acts as first line support for the Chief Procurement Officer and is responsible for all procurement activities as delegated by the Chief Procurement Officer in accordance with the Arizona Procurement Code. Advises agency staff at all levels regarding problem areas identified and recommends alternatives/corrective action to be taken. Interacts with other state, county and federal agencies/officials as needed. Provides expertise and advice to stakeholders in the areas of vendor management, sourcing and procurement. Negotiates or re-negotiates new and existing agreements or statement of work, where necessary, including invitation for bids, requests for proposals and requests for grant applications. Partners with legal teams and stakeholders to develop and execute strategies that include optimal targets for pricing, service and quality. Coordinates the development of action plans to implement CQI activities to improve processes. Identifies other areas for improvement and implements recommendations for a more effective organization. Motivates professional, technical and clerical staff in order to accomplish agency goals and objectives.
- Functions as the first line manager for the Chief Procurement Officer. Directs and motivates professional, technical and clerical staff to meet agency goals and objectives and provides required purchasing, contract, and financial expertise to the program areas while maintaining the integrity of the public procurement process.
- Manage and direct subordinate staff (work assignments, setting priorities, hiring, discipline, provide training, approving leave requests, and preparing evaluations).
- Directs, manages and effectively communicates purchasing policies and procedures to staff and interprets said policies and procedures as required to ensure the successful realization of agency goals and objectives. Develops, trains and works with staff to improve technicalwriting and research skills.
- Ensures that all procurement processes, records, and management information systems conform to both state and federal laws and regulations. Researches, prepares, reviews and issues solicitations for ADHS.
- Directs the development of action plans and implementation of all continuous quality improvement opportunities for the procurement office and engages staff to support the mission and strategic plan of ADHS.
- Participates in the development of the agency's short-range and long-range strategic plans as they relate to the procurement. Monitors section's progress in meeting goals and objectives. Recommends and implements corrective action as necessary.
- Serves as a public procurement advisor and technical expert to ADHS executive management.
- Procurement practice& related to organizational specializing in public health.
- Federal and State laws and statutes governing procurement, budgeting, and contractual agreements.
- Policies and procedures established for the work system.
- Principles and practices of work leadership and management.
- Solicitation techniques.
- Government procurement and source selection methodologists.
- Contract formation and administration.
- Centralized and cooperative procurement organizational structures.
- Contractual language, negotiations, and dispute mediation.
- Pertinent business and contract law.
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.
- Preparing highly complex specifications, solicitations and other contract documents.
- Written and oral communications, including public speaking.
- Problem solving.
- Interpersonal relations.
- Business and technical writing.
- Analytics, mathematics and computer programs/platforms.
- Managing and motivating subordinate stuff.
- Establish and maintain work relationships with contracted and governmental agency representatives and citizen advocacy groups.
- Negotiate, arbitrate and supervise effectively.
- Maintain confidentiality of purchasing and procurement details.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
Bachelors degree in Business Administration or a related field with 5 years progressively responsible experience in a public health environment that includes public purchasing, management and/or supervision of staff. Professional certification such as a CPPO, CPPB or CPSM from a professional purchasing organization is preferred. Master's degree in a related field may substitute for 2 years of exp.
Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records and must complete any driver training (See Arizona Administrative Code R2-10-207.11).
The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.
Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.