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Procurement Manager

  • 513637
  • PHOENIX
  • REMOTE OPTIONS
  • DEPT OF ADMINISTRATION
  • Full-time

DEPT OF ADMINISTRATION

Delivering results that matter by providing best in class support services.

Procurement Manager

Job Location:

State Procurement Office 

2102 West Encanto Blvd 

Phoenix, AZ 85009 

This position may be available for hybrid remote work within Arizona

Posting Details:

Salary: Up to $60,000 

Grade: 22

Closing Date: Open until Filled (first review of resumes 12/5/2022)

Job Summary:

The State Procurement Office (SPO) within ADOA is seeking a Procurement Manager. This position will serve the state by developing and implementing SPO strategies associated with the procurement of goods and services for multiple agencies in Arizona State Service. Strategic contracts are used by approximately 120 State agencies, boards and commissions as well as more than 550 Arizona cooperative members. The incumbent assists management by formulating sourcing strategies based on current spending and requirements, supply challenges, and marketplace conditions; evaluates vendors based on factors such as price, quality, availability, reliability, and technical support; works with various agencies/departments to identify current and future needs based on strategic goals/objectives and will employ a suite of lean tools to ensure activities align with business strategies; may serve on or lead project teams: develops and maintains professional and dependable relationships with suppliers and customers; uses a variety of data analytics to assess cost/price analysis; participates in proposals, negotiations, and management of complex procurement activities; makes recommendations and develops contractual language to ensure contract terms and conditions are met; gathers information via supplier databases and other sources; drives generation of a supplier performance management system; encourage agency use of the existing Vendor Discrepancy Reporting tools, re-training them as needed.

This position will manage administrative duties and will be assigned to the Department of Public Safety, procurement organization. Job functions may include assisting all procurement personnel with daily tasks as needed, collection and reporting out of key data to both ADOA, SPO, and DPS. Update and provide data for the monthly operations review, limited competition reports, weekly reports, delegation of authority reports, and other key information as required. Assist the CPO in scheduling key meetings within the agency and across multiple agencies within the state.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

Job Duties:
  • Trains on and seeks to develop sourcing strategies along with internal stakeholders; develops and maintains reports on, and provides recommendations regarding industry and market trends; develops technical data and delivery schedules; develops communications with internal customers to ensure supply contracts support business strategies. 
  • Is responsible for several of the organization’s administrative duties. This includes programmatic and stated deliverables required by state agencies. Helps develop and maintain specific agency reports that are critical to adhering to state statute and ADOA expectations that ensure all compliance measures are met. Create and craft reporting capability within the e-procurement system and using other tools as needed. Provide input on process improvement across all areas of responsibility. 
  • In addition, this role will be expected to contribute to all the strategic sourcing, compliance and process continuous improvements, while learning and growing in capabilities and increasing supply chain and compliance knowledge. This position will partner or lead any number / variety of key Procurement /Lean/Kaizen/project activities. Commit and achieve results in the area of continuous improvement within the organization’s processes and personal improvement through training and attending external classes as agreed upon by the manager. 
  • Conducts supplier performance monitoring/reporting; works with internal stakeholders and customers to develop, monitor, report and hold suppliers accountable for performance measures; ensures appropriate reviews are conducted and reported in accordance with contractual agreements. In addition, execute internal audits as required to ensure the agency procurement team processes support state statute and compliance. Train on the e-procurement systems and be the local expert, knowing how to generate reports, mine for critical data, and approve or reject purchases that require procurement checks within the process flow.
  • Serves as a primary point of contact between the State and vendors for contractual usage and performance matters on assigned contracts and projects; establishes and manages professional relationships with vendors and internal stakeholders.
Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • State and federal statutes and rules related to government procurement activities and contract administration Best practices to determine appropriate sourcing strategies/methods 
  • Lean tools and methods Effective negotiation techniques 
  • Supply chain, logistics, and resource management Methods of conducting research 
  • Effective techniques of relationship management Budget development and expenditure control Solicitation techniques 
  • Personal computers and various software applications 
  • General accounting practices as they relate to contracts and vendors Sources of supply, local and national markets, and pricing trends

Skilled in:

  • Developing and implementing various sourcing strategies based upon business' strategic goals/objectives Interpreting applicable laws, rules, policies, and procedures 
  • Conducting data analysis to produce effective and accountable contracts Developing and maintaining customer and supplier relationships
  • Leading various project teams 
  • Influencing through presentation / speaking. 
  • Negotiating certain contractual terms and conditions
  • Developing effective monitoring and reporting tools to ensure contractual terms are adhered to Communicating effectively with a wide range of customers, internal stakeholders at all levels, and suppliers 
  • Interpreting business issues and recommending solutions/best practices

Ability to:

  • Develop and implement strategic sourcing strategies
  • Establish and maintain effective customer and supplier relationships 
  • Develop and implement various monitoring strategies to ensure accountability
    Communicate with a wide variety of customers, internal stakeholders at all levels, and suppliers Lead teams using a variety of lean tools 
  • Effectively negotiate contract terms and conditions to optimize state expenditures and ROI 
  • Synthesize, summarize, and analyze a variety of data/sources and formulate workable recommendations 
  • Work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities

Selective Preference(s):
  • This position typically requires a BS/BA degree in Supply Chain, Business Management, Finance or equivalent years + direct experience
Pre-Employment Requirements:
  • Background and reference check, including a state and federal criminal records check 
  • Drug Test 
  • Requires possession of and the ability to retain a current, valid state-issued driver’s license appropriate to assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driving training (see Arizona Administrative Code R2-10-207.12)
Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

  • Sick leave 
  • Vacation with 10 paid holidays per year 
  • Health and dental insurance 
  • Retirement plan 
  • Life insurance and long-term disability insurance 
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
  • Positions in this classification participate in the Arizona State Retirement System (ASRS).
  • lease note, enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:

If you have any questions please feel free to contact Shelia Wiggins-Wayne at shelia.wiggins@azdoa.gov or 480-645-2290 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.