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PROCUREMENT SPECIALIST

  • 500664
  • PHOENIX
  • DEPT OF HEALTH SERVICES
  • Full-time

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Pilot Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

PROCUREMENT SPECIALIST

Division of Planning & Operations

Job Location:

Address: 150 N 18th Ave. Phoenix, AZ 85007  

Posting Details:

Salary: $51,000 

Grade: 20

Job Summary:

This position exists to coordinate and assist the Department in soliciting for its procurement and operational needs through existing state and agency-specific contracts. This position assists in training agency personnel on the use of existing contracts and the purchasing procedures specific to the computer-based system used by the Department.

Job Duties:

- Writes, solicits, evaluates, and recommends awards of solicitations for the Department's needs; coordinates needs with end-users; develops technical, specifications; creates solicitation documents; distributes, advertises, and responds to questions related to the solicitation; conducts informational meetings as necessary; conducts public solicitation openings.
- Conducts evaluation committee meetings; Evaluates offers, including clarifications, presentations, and Best and Final Offers; recommend for award contracts, including securing required documentation.
- Provides purchasing expertise and services including, but not limited to obtaining quotes, reviewing purchase requests; working with staff to clarify requirements and develop specifications; tracking and following-up as necessary to ensure the proper receipt of goods and services.
- Analyzes, researches and compares products, services, quality, availability, shipping and makes purchase recommendations. May make purchases based on the delegated authority.
- Administers contracts; requests contract extensions: authorizes price increases; processes amendments; conducts meetings; post-award meetings; conflict resolution; file reviews.
- Provides training and assistance to end-users regarding purchasing procedures, documents, and contracts.
- Acts as the main information source for end-users: Procurement procedures, Arizona Procurement Code, Department and Statewide contracts, Commodities assigned.
- Updates and monitors databases that track contracts and agreements. Verify adherence to contract or agreement terms and conditions. Identify potential problems or conflicts and solve or recommend solutions. Answer questions or find information for agency staff, the public, contractors, and vendors. Investigate and resolve problems of contract performance to ensure contract compliance.
- Notifies vendors of errors/noncompliance. Writes vendor performance deficiency reports. Create and manage amendments to current contracts/agreements.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Federal and State procurement laws and statutes.
- Federal and State funding rules and regulations.
- Contract language, contract management; contract negotiation.
- Agency program/project policies and procedures.
- Principles, theories, and processes of governmental contracting.
- Principles and processes in business and organizational planning, coordination, and execution such as resource allocation and production methods.
- Accounting practices and the analysis and reporting of financial data.
- Techniques used to negotiate or gain agreement with others.
- Methods and principles of numbers, their operations, and interrelationships including basic arithmetic, algebra, statistics, and business mathematics.
- Methods of computer operation including software applications used to process, store and tabulate information or data.
- Knowledge of Performance Management (PM), and Continuous Quality Improvement (CQI), and Lean methodologies.

Skill to:
- Communicate verbally and in writing.
- Evaluate and analyze programmatic and fiscal data.
- Maintain complex record-keeping systems.
- Learn, interpret and apply Federal and State laws governing assigned program areas.
- Design research instruments and forms.
- Establish and maintain working relationships with contracted and governmental agency representatives and special interest groups.
- Conflict resolution.
- Prepare and analyze technical specifications and bids.

Ability to:
- Function independently and work as part of a team.
- Manage several, shifting priorities simultaneously.
- Exercise judgment and assess whether it is within the position's level of authority.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

Bachelor's Degree in Business or related field and 2 years of procurement experience. Preference will be given to candidates with governmental experience.

Pre-Employment Requirements:

Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records, and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award-winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.