PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM

Address:  3010 E. Camelback Rd. Suite #200
Phoenix, AZ 85016

Salary: $47,564 - $87,570 

Grade: 22

Closing Date: May 13, 2025

*Please Note: This is a hybrid position with on-site and remote work.

Are you looking for a career where you can make a difference? Would you like to be part of a culture that promotes learning and collaboration while helping employees with what they need to succeed and thrive? Public Safety Personnel Retirement System (PSPRS) is looking for talented people who will help us achieve our goal of honoring the contributions and sacrifices of Arizona’s public safety employees by providing outstanding service to those who protect and govern our state. At PSPRS, we understand that it begins with outstanding talent. It all begins with you. Join our diverse and inclusive team where you’ll feel valued and inspired to contribute your unique skills and experience.

The mission of Public Safety Personnel Retirement System is to deliver unparalleled service in providing retirement benefits to Arizona’s community of police officers, firefighters, corrections officers, and judicial and elected officials. PSPRS serves approximately 60,000 active and retired public employees. We offer competitive pay and excellent benefits to those eager to serve our membership and mission. Interested applicants can visit www.psprs.com to learn more about our agency.

JOB SUMMARY:

The Arizona Public Safety Personnel Retirement System located in Phoenix, Arizona is currently seeking qualified candidates for the position of Procurement Specialist Senior. The Procurement Specialist Senior is responsible for overseeing and managing the acquisition of goods, services, and contracts for the Public Safety Personnel Retirement System for the State of Arizona (PSPRS). This position ensures that all procurement activities comply with applicable state laws, regulations, and policies, while maintaining transparency, fairness, and accountability in the procurement process. The Procurement Specialist Senior plays a critical role in supporting PSPRS by managing procurement operations effectively, efficiently, and in a cost-effective manner.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Procurement Process Management:

• Plan, coordinate and execute procurement activities ensuring compliance with state procurement laws, regulations and policies.
• Draft, review, and issue solicitations, RFP's, IFB's, and RFQ's for goods and services.
• Review vendor proposals, evaluate bid responses, and recommend award decisions based on established criteria.
• Negotiate contracts and terms with vendors and suppliers.
• Maintain required records of all procurement activities.

Compliance and Regulation Adherence:

• Ensure procurement processes are in full compliance with state statutes, administrative rules, and procurement policies.
• Interpret procurement laws, policies and guidelines and provide guidance to state agencies and other stakeholders.
• Ensure compliance with federal procurement regulations when applicable.

Vendor Management:

• Develop and maintain effective relationships with vendors and suppliers to ensure optimal contract performance.
• Assist in resolving vendor disputes and issues related to performance or contract terms.
• Monitor vendor performance to ensure contract terms are met and that the goods and services provided aligns with requirements.
• Maintain vendor information in Great Plains.

Reporting and Documentation:

• Prepare and submit procurement reports, including purchasing activity reports, and compliance documents, to appropriate authorities and stakeholders.
• Maintain detailed and accurate records for all procurement transactions.
• Assist in audits and reviews of procurement activities and contracts.
• Assist in ensuring accuracy of payments made to vendor for monthly budget preparations.

Training and Support:

• Provide procurement training and guidance on best practices and compliance with procurement procedures.
• Offer technical support and advice to staff in the development and execution of procurement strategies.
• Identify opportunities for process improvements, cost-saving, and efficiency gains in the procurement process.
• Remain current with changes in procurement laws, best practices, and technology incorporating relevant updates into procurement practices.

Budget:

• Collaborate with departmental budget staff to review, analyze, and monitor procurement related expenditures to ensure alignment with allocated budgets and compliance with financial regulations.
• Provide guidance and assistance in forecasting procurement costs, preparing budget justifications for solicitations, and identifying cost-saving opportunities through strategic sourcing and contract management.
  

Knowledge of:

• Federal and State laws and statutes governing contractual agreements; funding rules and regulations.
• Procurement practices, processes and procedures.
• Fundamentals of budget development and expenditure control.
• Service programs and delivery systems in public agencies; available community resources.
• General accounting practices and business law.
• Contractual language (terms/conditions).

Skill in:

• Three years of procurement experience.
• Microsoft Office Suite and procurement management software.
• Detail orientation, organizational and time management.
• Contract negotiation, vendor management, and dispute resolution.
• Auditing and investigation processes.

Ability to:

• Effectively communicate orally and in writing.
• Build and maintain effective business relationships with internal and external stakeholders.
• Analyze and assess complex proposals and contracts.
  

Bachelor’s degree in business administration, Supply Chain Management, Public Administration, or a related field.

Employment is contingent on the selected applicant passing a background investigation to include credit and criminal history.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

At PSPRS, we promote the importance of work/life balance by offering workplace flexibility, a learning environment and a team-oriented culture. Among the many benefits of a career with PSPRS, are 10 paid holidays per year, accrual of sick and annual leave, affordable medical benefits, participation in the Arizona State Retirement Plan (after 6 months of employment), optional participation in a 457 deferred compensation program, and employer matching on employee deferrals in the 457 plan (100% matching up to 6% of salary per pay period). PSPRS actively supports training and skill advancement for its employees.

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification are required to participate in the Arizona State Retirement System (ASRS). Please note that enrollment eligibility becomes effective after 27 weeks of employment.

If you have any questions please feel free to contact Andrew Goodwin at agoodwin@psprs.com or 602-296-3738 for assistance.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

All newly hired employees will be subject to E-Verify Employment Eligibility Verification.