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PROCUREMENT SUPERVISOR

  • 513239
  • PHOENIX
  • REMOTE OPTIONS
  • DEPT OF HEALTH SERVICES
  • Full-time

DEPT OF HEALTH SERVICES

COME WORK WITH US! The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules and flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefits package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

PROCUREMENT SUPERVISOR

DEPARTMENT OF HEALTH SERVICES

Job Location:

Address:  150 N. 18th Avenue, Phoenix, AZ 85007

Posting Details:

Salary: $88,000 

Grade: 23

Closing Date: OPEN UNTIL FILLED

*** REMOTE OPTIONS AVAILABLE***

Job Summary:

A Career in Public Service Awaits You, Come Join our Division of Planning and Operations!

Your Talent, Our Mission: To promote, protect, and improve the health and wellness of individuals and communities in Arizona.

Why work for ADHS? A great benefit of working for the State of Arizona is a fantastic work/life balance. State employees enjoy challenging work, popular remote work options, comprehensive health and wellness benefits, and career growth opportunities.

What You'll Do:

By the procurement authority delegated by the Chief Procurement Officer (CPO), and the Arizona Procurement Code, under general guidance from the Procurement Manager, the Procurement Supervisor oversees and directs the procurement operations. The Procurement Supervisor provides guidance and oversight to the Senior Procurement Specialists and Procurement Specialists, assists in the scope of work and specifications development, preparation and administration of Request for Proposal (RFP) Invitation for Bid (IFB), Request for Quote (RFQ) and various quote comparisons as needed; provides oversight and guidance in proposals and Best and Final Offer negotiations. Reviews and approves various agreement types prepared by direct reports: Intergovernmental Agreements, Inter-agency Service Agreements, Competition Impracticable, and Memorandum of Understanding, as needed while ensuring State and Federal statutes and rules are followed. The Procurement Supervisor provides training and mentoring to direct reports; identifies areas for improvement and implements recommendations for a more effective organization.

**** REMOTE OPTIONS AVAILABLE***

Job Duties:

- Provides direct supervision, oversight, and guidance to direct reports with development and issuing formal and informal solicitations, evaluation of proposals, negotiations and recommends contracts for the award; reviews and executed direct contracts, reviews IGAs and ISAs; interprets contract terms and conditions. Drafts CPO’s decision regarding protests and agency report to appeals.
- Assist direct reports in compiling contract status reports, evaluation of contractor performance or quality of services, in-depth research, and investigations of alleged contract violations and assist with their resolution. Assist direct reports in the development and writing of non-compliance action plans. Evaluate the appropriateness of contract or agreement remedies in the light of a specific situation and act as a liaison between contractor and Division staff. Audit and substantiate contractor’s cost data, and identify cost items for proper charging to the contract.
- Mentors procurement staff and collaborates with the Procurement Manager to identify and conduct training for colleagues at all levels within the organization. Track department metrics and performance. Develop continuous improvement plans. Lead special projects to completion according to assigned milestone deadlines. Acts as Procurement Manager in absence of the Procurement Manager.
- Provide direct supervision, oversight, and guidance to direct reports in negotiating contract or agreement terms to minimize performance risk. Audit contracts to identify process strengths and weaknesses and areas of non-compliance with regulations and policies. Consult with the Attorney General’s office in clarification of legal issues and the approval of contract language.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Procurement practices related to organizations specializing in public health.
- Federal and State laws and statutes governing procurement, budgeting, and contractual agreements.
- Government procurement and source selection methodologies.
- Contract formation and administration.
- Centralized and cooperative procurement organizational structures.
- Contractual language, negotiations, and dispute mediation.
- Pertinent business and contract law.
- Customer/supplier relations.
- Critical Date and Metric-driven thinking.
- Change Agent.
- Business Partnering/ influence.
- Performance Management (PM), Continuous Quality Improvement (CQI), and Lean methodologies.

Skill in:
- Preparing highly complex specifications, solicitations, and other contract documents.
- Written and oral communications, including public speaking.
- Problem-solving.
- Interpersonal relations.
- Business and technical writing.
- Analytics, mathematics, and computer programs/platforms.
- Managing and motivating subordinate staff.

Ability to:
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s):

Advanced procurement and contracting experience with a minimum of five years experience equivalent to Senior Procurement Specialist. Minimum two years of supervisory experience. A Bachelor's degree from an accredited college in business, purchasing or a related field is highly desirable. Preference is given for professional certification, such as CPPO, CPPB, CPM, or CPSM.

Pre-Employment Requirements:

• Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records, and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award-winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.