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PROCUREMENT TECHNICIAN

  • 509149
  • TUCSON
  • HISTORICAL SOCIETY
  • Full-time

HISTORICAL SOCIETY

The Arizona Historical Society is a nonprofit organization and state agency established in 1864. AHS connects people through the power of Arizona’s history. AHS collects, preserves, and tells the story of Arizona’s past through museum exhibitions, libraries and archives, historic sites, educational programs, and the Journal of Arizona History. AHS seeks to be the driving force strengthening Arizona’s communities by promoting history through leadership, partnership, and scholarship.

Flagstaff, Phoenix/Tempe, Tucson, Yuma

Procurement Coordinator

HISTORICAL SOCIETY

Job Location:

Address:  949 E 2ND ST TUCSON, AZ 85719

Posting Details:

Salary: 20.00 per hour 

Grade: 19

Closing Date: 

Job Summary:

Procurement Technician is responsible for regularly developing bids, including the terms, conditions, and procurement specifications; write standard contracts or agreements. contracting, agreement or procurement processes. Within the Arizona Procurement Portal (APP) purchase repetitive items from well-established price agreements. Contract development includes the use of standard clauses, previously prepared model agreements or routine supplemental stipulations. Use analysis and select the appropriate techniques and procedures to identify the interrelationships that affect the procurement such as availability of funds, discount rate, transportation charges or previous performance of suppliers; or identify the interrelationships of different agreement provisions and their effect to project completion.

Job Duties:

-Locate sources of supplies, products and services and advise staff on availability, costs, and trends. Analyze, research, and compare products, services, quality, availability, shipping, and make purchase recommendations.

-Independently review purchase requests and work with staff to clarify requirements and develop specifications. Recommend solicitation methods such as requests for quotations, invitations for bid or requests for proposals.

-Under approved procurement delegated authority, independently write and administer bids or proposals, recommend or make quotation or contract awards.

-Coordinate schedules, arrange for and participate in public meetings, vendor trade shows and procurement training to keep up on system updates, market trends and certifications.
-Research previous contracts and agreements. May create and maintain various databases.

-Assist with and monitor Capital Inventory, AHS publications inventory and Museum Store Inventories.

-Maintain internal spreadsheets with approved or vetted vendors for staff use within the agency.

Knowledge, Skills & Abilities (KSAs):

-Knowledge of Federal and State procurement laws and statutes; Federal and State funding rules and regulations, contract language, contract management; agency program/project policies and procedures.
-Knowledge of principles, theories and processes of governmental contracting.
-Knowledge of principles and processes in business and organizational planning, coordination and execution such as resource allocation and production methods.
-Knowledge of accounting practices and the analysis and reporting of financial data.
-Knowledge of techniques used to negotiate or gain agreement with others.

-Excellent verbal and written communications skills
-Skills in design research instruments and forms
-Skills in establishing and maintaining working relationships with contracted and governmental agency representatives and special interest groups
-Skills in preparing and analyzing technical specifications and bids

-Ability to evaluate and analyze programmatic and fiscal data; negotiate contracts
-Ability to maintain complex record keeping systems
-Ability to operate a computer including software applications used to process, store and tabulate information or data
-Ability to learn, interpret and apply Federal and State laws governing assigned program areas

Selective Preference(s):

5 years experience in government purchasing.

Pre-Employment Requirements:

Must have or be able to obtain an Arizona Driver's License.

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions, please feel free to contact Melba Davis at mdavis@azhs.gov or
520-617-1161 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.