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PROGRAM PROJECT SPECIALIST 1

  • 506957
  • PHOENIX
  • DEPT OF EDUCATION
  • Full-time
  • Closing at: May 25 2022 at 23:55 MST

Arizona Department of Education

The Arizona Department of Education's mission is to advance equity and excellence for all students by serving school leaders, educators and staff, collaborating with communities, and leading with data-driven best practices. Our vision is equity for all students to achieve their full potential!

Program Project Specialist I

Assessment Section

Job Location:

Phoenix Location

Posting Details:

Salary: $38,000 - $45,000 

Grade: 18

Closing Date: 05/25/22

Job Summary:

This position will do the following:
• Support the AZELLA Assessment program by tracking new district test coordinators, completion of training modules, supports the program area regarding user accounts, minor testing tasks with our vendors and assists constituents with basic questions on ADE program specific applications, emails received in the inbox and location of resources
• Answer the Assessment main line, responding to basic inquiries, and triaging questions and calls
• Support the Assessment section with annual conferences including registration of participates before and onsite
• Perform functions of procurement including procuring goods for all the programs in this section including verifying, reconciling, and submitting travel claims for both internal and external participants, creating requisitions and providing basic to intermediate level technical assistance to Assessment section staff.
• In-state and out-of-state travel is required for this position.

Job Duties:

• Supports the AZELLA program with tasks specific to district test coordinators, forms, training, and emails
• Supports the AZELLA program with tasks specific for district test coordinators in the vendor platforms
• Answer the Assessment unit main line and triages questions and calls
• Supports the Assessment Section with its annual conference including participant registration
• Perform all functions of procuring goods and services needed by the Assessment Section in accordance with the State of Arizona Procurement Policies and Procedures
• Review, verify, reconcile, and submits travel claims by staff and participants on Arizona educator committees, ensuring compliance with the State of Arizona Travel Policies and Procedures
• Participate in training relative to the State of Arizona Procurement and Travel Policies and Procedures

Knowledge, Skills & Abilities (KSAs):

Please note: For those selected for interviews, skills assessments may be administered as part of the interview process.
Knowledge:
• Statewide standardized tests
• Test administration procedures
• Federal and state statutes as pertaining specifically to travel and procurement regulations
• State Board of education and departmental standards, policies, procedures, rules, and regulations relating to all aspects of this position and the section in general
• Public school systems, and organizations
• Procurement, including submitting requisitions, generating purchase orders, creating change orders, and receipting invoices
Skills:
• Project planning, organization, and management
• Oral and written communications
• Customer service
• Decision-making to accurately and appropriately forward phone calls and respond to questions
• Reading and interpreting a wide variety of information/data necessary for District Test Coordinators to successfully complete training and forms utilized
• Establishing and maintaining effective working relationships
• Effectively communicating all projects and ADE goals to others
• Intermediate skill in using Microsoft Outlook, Word, Excel, and Teams
Abilities:
• Utilize time management skills and multi-task
• Communicate effectively and diplomatically with a wide variety of constituents in a variety of situations
• Work collaboratively with others
• Work independently
• Apply applicable regulations to program situations in a tactful and discrete manner

Selective Preference(s):

Preference will be given to those applicants with:
• Experience with English Language Proficiency Assessment
• Professional experience appropriate to the area of assignment, or coursework from an accredited college or university with an appropriate major

Pre-Employment Requirements:

• Position requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.).
• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

Benefits:

ADE’s comprehensive benefits package includes:

• Affordable medical, dental, life, and short-term disability insurance plans
• Tuition reimbursement program available for education/professional development advancement
• Hybrid schedule (combination of telework and in-office) may be available for some job roles
• Top ranked retirement and long-term disability plans
• Deferred compensation plan
• Accrued sick leave and vacation leave
• Ten paid holidays per year
• Wellness plans

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

Contact Us:

The Arizona Department of Education is an EOE/ADA Reasonable Accommodation Employer. During all phases of the selection process, people with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the ADE Human Resources office at (602) 542-3186 or via e-mail at HumanResourcesGroup@azed.gov.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.