DEPT OF HEALTH SERVICES

Address:  
250 North 17th Ave, Phoenix, AZ 85007

This Posting is for Current Internal ADHS Applicants ONLY

Salary: $49,734 

Grade: 19

This position will function as a Grant Contract Administrator for Arizona Biomedical Research Centre (ABRC). Under the general direction of the ABRC Program Manager, they will oversee the daily operations of various Grant Programs (such as Biomedical Research, Marijuana Research, Psilocybin Research, Cord Blood, and Research Education). They will facilitate communication with stakeholders and contractors, ensure timely submission of required documentation from and payment of vendors and contractors, participate in program development, coordinate with stakeholders, evaluate submissions for completeness and compliance, participate in meetings, respond to inquiries by phone and email from internal and external stakeholders. This person is responsible for providing administrative support for any oversight groups (i.e. Psilocybin Research Advisory Council), such as: note-taking, minutes, coordination of compliance with open meeting laws, arranging or coordinating travel for stakeholders and team members, preparing and posting agendas, preparing briefing packets, drafting documents and correspondence for manager's approval, and other duties as assigned.

Coordinate and track the submission of reimbursement requests and program progress reports by contractors and grant recipients, prepare documents for program manager's approval and timely payment by ADHS.

Provide administrative support to grant programs of the Arizona Biomedical Research Centre: Coordinate, facilitate, and/or participate in meetings; prepare and post meeting agendas; prepare meeting packets and briefing materials for attendees; take notes (or minutes);

Coordinate the preparation of grant solicitation scope of work and amendments; coordinate the solicitation, participate in review, and awarding grant funding with ADHS Procurement personnel under the direction of the advisory council (if applicable) and with manager's approval.

Provide technical assistance to internal and external partners, vendors, and contractors. Coordinate the procurement of supplies, materials, and services in support of the program.

Coordinate adherence to open meeting laws; appropriately file and track all grant and meeting documents in accordance with State public records laws and guidelines; and participate in conferences, meetings, training, and workshops.

Arrange and coordinate in-state and out-of-state travel for stakeholder and team members.

Other duties as assigned as related to the position

Knowledge of:
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies
- Program administration,
- Business operations,
- Procurement or purchasing,
- Planning,
- Research, grants,
- Open meeting laws,
- Coordination and preparation of travel arrangements,
- The operation Google Suite or Microsoft Office (especially Google Sheets, Docs, and
slides; or Microsoft Excel, Word, and PowerPoint).

Skill in:
- Attention to detail,
- Technical writing, proof reading, formatting,
and word processing,
- Using spreadsheets,
- Note or minutes-taking,
- Cultural and ethnic sensitivity,
- Program evaluation,
- Oral and written communication,
- Administrative skills such as developing agendas, taking minutes, and coordinating meetings, and making travel arrangements.

Ability to:
- Work on multiple projects simultaneously, keep all parties informed, and meet deadlines.
- Make informed decisions, work effectively with team members.
- Effectively communicate with the general public and stakeholders.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work
environment that enables all individuals to perform to their fullest potential free from
discrimination.

This Posting is for Current Internal ADHS Applicants ONLY

Bachelor's degree preferred in a related field OR 5 years of work related experience may be considered in lieu of a degree.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing nicole.zawacki@azdhs.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.