DEPT OF HEALTH SERVICES

Address: 150 N 18th Ave, Phoenix, AZ 85007

Salary: $57,200 

Grade: 21

This posting is for Current Internal ADHS Applicants ONLY.

The Program/Project Specialist will be working in the Office of Tobacco Prevention and Cessation (OTPC) to provide leadership and coordination for the Tobacco Revenue Utilization, Spending and Tracking (TRUST) Commission, a statewide partner coalition which is statutorily required to be maintained by ADHS. This role is essential in optimizing processes, managing coalition operations, overseeing projects, and fostering collaboration among TRUST Commission members and ADHS staff to ensure the seamless execution of program initiatives. The ideal and desired candidate will excel in project management, communication, and organizational leadership to support diverse initiatives that promote community health and well-being. This position supports the Bureau of Chronic Disease & Health Promotion (BCDHP) by creating and supporting critical initiatives that enhance the level of efficiency, structure, and systems across bureau programs.

Responsibilities include:
• Supporting TRUST Commission Chair and OTPC Office Chief with agenda development, drafting minutes, preparing meeting materials, scheduling speakers as directed by the TRUST Chair and OTPC Office Chief.
• Supporting open meeting law (OML) requirements for all meetings.
• Support senior ADHS and TRUST Commission leadership with detailed reporting and status updates, offering clear visibility into ongoing project progress and alignment with strategic objectives.
• Coordinate activities (including member nomination process and Chairperson appointment) across office and bureau programs respectively, facilitate communication among ADHS staff and coalition members, and create standardized documentation to ensure consistent execution and prevent missed deadlines.
• Manage project timelines, deliverables, and task prioritization, tracking progress and maintaining accurate records (including member contact list, service term, bylaws, and other governance documents) in systems and databases.
• Manage and update TRUST webpages on azdhs.gov as requested by the ADHS Office Chief and the TRUST Chairperson.
• Deliver presentations to leadership and cross-functional teams, providing updates, insights, and actionable recommendations to align with project goals and improve processes.
• Support BCDHP Office Chiefs and coalition Chairs with operations and implementation activities per Proposition 303.
• Other duties as assigned as related to the position.

Knowledge of:
• The principles and practices of coalition administration.
• Open Meeting Laws (OML) for the State of Arizona
• Coalition management, development, and oversight.
• Department rules, regulations, policies and procedures pertaining to financial management, accounting, and procurement.
• Department and bureau contract monitoring requirements.

Skilled in:
• Problem solving.
• Multi-tasking.
• Conflict resolution.
• Teamwork.
• Using Microsoft Word documents, Microsoft Excel spreadsheets, and Google Workspace (Folders, Documents, and Sheets).
• Basic data entry.
• Using web portals (Qualtrics, etc.) to log in and download documents.
• Organizing digital documents

Ability to:
• Ensure accuracy and efficiency in all aspects of work.
• Proficient in relevant tools to manage and track progress. (Microsoft Office, Google Workspace, and Adobe Acrobat)
• Strong planning, execution, and coordination abilities.

Minimum of 1-2 years’ experience working in a program/project coordination capacity with increase project responsibility. Extensive background in office management/protocols, research, report writing, and problem solving and Bachelor's Degree in Public Administration. Degrees in public health, public administration, health policy, or business management preferred.

This posting is for Current Internal ADHS Applicants ONLY.

• Driver’s license

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
• Affordable medical and dental insurance plans
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan
• Award winning infant at work program
• Credit union membership
• Transit subsidy
• ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/ Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing steven.santiago@azdhs.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.