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PROJECT COORD - IT

  • 501214
  • PHOENIX
  • DEPT OF ADMINISTRATION
  • Full-time
  • Closing at: Sep 23 2021 at 23:55 MST

DEPT OF ADMINISTRATION

Delivering results that matter by providing best in class support services.

PROJECT COORDINATOR 

DEPT OF ADMINISTRATION

Job Location:

AZ Strategic Enterprise Technology (ASET) Office 

(Remote) 100 N. 15th Avenue 

Phoenix AZ 85007

 

Posting Details:

Salary: $55,000 - $65,000 

Grade: 22

Closing Date:  9/15/2021

Job Summary:

ADOA-ASET develops and executes the statewide IT strategy for Arizona state government and provides IT infrastructure and services to state agencies to ensure continuity of mission critical and essential systems. ASET is managed by Arizona’s State CIO and serves as an information technology leader for AZ government. ASET’s Enterprise Program and Project Management Office (EPMO) provides project management services that align to Arizona’s Strategic IT Plan. The IT Project Coordinator will coordinate activities, documentation and resources in support of IT portfolios, programs, projects, processes, tools and personnel.

Job Duties:
  • Support Project Managers in project management of multiple projects; Develop and maintain project schedules, monitor and report on deliverables, milestones and tasks; Coordinate meetings and prepare meeting minutes; Develop PM documentation including communication plans, risks, issue logs, etc; juggles competing priorities; reports and dashboard in the project management tool utilized within our team. 
  • Assist EPMO manager with tasks to manage and coordinate activities of the EPMO; develop tracking system for extensive EPMO documentation and organize into Smartsheet or electronic folders; Organize team monthly activities and meetings; Manage team huddle board; Support administration of Project/Portfolio Management tool. 
  • Perform analysis; Develop/present reports, presentation, and metrics; Communicate with multiple stakeholders, each with different reporting needs/requirements; Elevate issues to the attention of the PM, Tech Lead or Sponsor as appropriate; Document lessons learned and other project related documents. 
  • Contribute to the EPMO process improvements and personal development to advance knowledge and skills for building a better team/program. Other duties as related to the position.
Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • Project management tools (Smartsheet) creating and maintaining reports and dashboards

Skill in:

  • Strong Analytical skills, such as investigative approach, logical thinking, interpretation and problem handling.
  • Great soft skills

Ability to:

  • Document processes and templates in a clear, consistent, and unambiguous.
Selective Preference(s):

N/A

Pre-Employment Requirements:
  • Background and reference check, including fingerprint check

  • Requires possession of and ability to retain a current, valid state-issued driver license appropriate to the assignment. Employees who drive on state business are subject to driver license record checks, required to maintain acceptable driving records and complete any required driver training (see Arizona Administrative Code R2-10-207.12)

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

  • Sick leave 
  • Vacation with 10 paid holidays per year 
  • Health and dental insurance 
  • Retirement plan 
  • Life insurance and long-term disability insurance 
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
  • Positions in this classification participate in the Arizona State Retirement System (ASRS). 
  • Please note, enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:

If you have any questions please feel free to contact Shelia Wiggins-Wayne at shelia.wiggins@azdoa.gov or 480-645-2290 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.