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PROPERTY OFFICER (ACCOUNTING SPECIALIST SUPERVISOR)

  • 507791
  • BUCKEYE
  • DEPT OF CORRECTIONS
  • Full-time
  • Closing at: Jun 2 2022 at 23:55 MST

ARIZONA DEPARTMENT OF CORRECTIONS

REHABILITATION & REENTRY

The Arizona Department of Corrections, Rehabilitation & Reentry is dedicated to developing, encouraging, recognizing, and rewarding the professional performance and growth by employees at all levels. The state is proudly served by over 9,000 well-trained corrections professionals who are dedicated to public, staff and inmate safety by effectively employing sound correctional practices, efficient operational procedures, and proven programming opportunities for inmates. Join our team and help to proudly serve our community!

PROPERTY OFFICER

(ACCOUNTING SPECIALIST SUPERVISOR)

Job Location:

Address:  

Arizona State Prison Complex – Lewis
26700 S. Hwy 85
Buckeye, AZ 85326
https://corrections.az.gov/

Posting Details:

Salary: $29,008.00 - $35,000.00* 

*Eligible for 20% Critical Service Premium Pay Stipend effective through June 24, 2022
($34,809.00 - $42,000.00)

Grade: 17

Closing Date: 06/02/2022

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a team leader with precise problem-solving skills. This position is responsible for preparing documents for all State property items that are listed on the Fixed Asset Inventory, Tagging all complex capital and inventory items to ensure accountability, facilitating general transfers to State Surplus, and serving as the Property Officer and Risk Management Liaison for the complex.

Job Duties:

- Maintains un-interrupted updates of complex inventory records
- Prepares documents to add, change, or delete state property inventory items
- Provides training to the units state property liaisons
- Gathers equipment and prepares documentation for all equipment that needs to be surpluses and delivers to State Surplus and destruction on site
- Provides documentation to Risk Management for reimbursement for loss of Sate and personal property involving staff and for reimbursement of inmates’ personal property
- Enters and verifies financial and other data to provide records, reports, and other information and correspondence in a systematic manner
- Performs routine accounting tasks involving basic numeric calculations
- Resolves technical problems, investigates, and resolves account discrepancies
- Examines and verifies fiscal transactions such as billing invoices, accounts payable/receivable, creating requisitions, and other financial documents
- Operates the online Inmate Trust Account (ITA) for the prison units
- Processes ITA transactions (deposits, disbursements, collection of mandatory deductions, and error corrections) daily
- Maintains multiple bank accounts (ITA and Work Incentive Program Pay (WIPP))
- Assists in receipt and deposit of inmates’ monies
- Ensures disbursements do not exceed funds available
- Reviews payroll sheets for accuracy, inputs into the system, and completes processing
- Prepares financial summaries and reports in an accurate and timely manner
- Reviews inmate accounts and recommend approval/denial of inmate applications for indigent status to the Business Administrator for signature and distribution
- Reviews inmate requests for discharge money, issues checks to inmates and posts information in the ITA system
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Principles, practices, concepts, and techniques of government accounting
- Operation of online Inmate Banking System automated accounting systems, Microsoft Office Suite, and Google Suite
- Federal and State laws, statutes, and regulations
- ADCRR policies and procedures
- Maintenance of financial accounts and records
- Preparation of balance sheets, financial statements, summaries, budgets, audits, reconciliations, and other reports

Skill in:
- Verbal and written communication
- Decision making and problem-solving of complex financial control and accounting problems
- Interpreting and analyzing financial data, accounting, and logistical systems as they apply to the development and reconfiguration of automated systems
- Organization and research
- Establishing and maintaining interpersonal relationships
- Planning, calculating, prioritizing, and training

Ability to:
- Accurately work with numbers and complete mandated reports in required formats
- Adapt to changing priorities and situations
- Research and compile fiscal and statistical information
- Interpret ADCRR policies as they pertain to accounting
- Work in a prison environment
- Interact professionally with all levels of Department staff and outside individuals

Selective Preference(s):

- One (1) year of government accounting experience equivalent to a Fiscal Services Specialist II OR
- Completion of at least 12 semester credit hours of accounting and two (2) years of professional-level accounting experience OR
- Bachelor’s degree with a major in accounting
- One (1) year of supervisory experience

Pre-Employment Requirements:

Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

Employment is contingent on the selected applicant passing a background investigation and drug test.

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2430.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.