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Public Health Administrative Coordinator

  • 509585
  • PHOENIX
  • REMOTE OPTIONS
  • DEPT OF HEALTH SERVICES
  • Full-time

DEPT OF HEALTH SERVICES

COME WORK WITH US! The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

PUBLIC HEALTH ADMINISTRATIVE COORDINATOR 

DEPARTMENT OF HEALTH SERVICES

Job Location:

Address:  150 North 18th Avenue

           Phoenix, AZ 85007

Posting Details:

Salary: $49,954.00 

Grade: 19

Job Summary:

A Career in Public Service Awaits You, Come Join our Preparedness Team !

Your Talent, Our Mission: To promote, protect, and improve the health and wellness of individuals and communities in Arizona.

What You'll Do:

- Under general direction of the Office Chief, provides consultative services, technical guidance and administrative expertise to 30+ Office staff in the design, development, implementation and evaluation of a variety of programs in the Office of Infectious Disease Services including but not limited to:

  • Training of epidemiologists and other staff in routing of infectious disease reports and laboratory results of both scanned and electronic reports; consult for disease data entry staff; provide insight for routing process improvement; participate in CQI groups;
  • Maintaining publication inventories and requests; maintaining inventories of equipment, software; cell phones including updates of laptops; tracking of equipment lent or surpluses; rotating computers as new computers are purchased; backing up the resource coordinator in accessing AFIS and ProcureAZ;
  • Assist in coordinating conference registrations and planning; assist in providing telephone coverage; maintaining directories of infection preventionists, county communicable disease contacts, OIDS contact cards, seating org charts and call backup list;
  • Coordinating the editing and sending of biweekly Epi-AZ newsletter via Granicus;
  • Arranging Office staff meetings, coordinating onboarding paperwork for new employees and contractors; tracking work hours for contractors; and perform other related work as required.
  • The position will have direct responsibility for the design, development, implementation and evaluation of programs having considerable geographic, monetary or public interest.
Job Duties:

- Participate and provide suggestions for continuous quality improvement projects within the Office or Bureau, coordinate AM and PM routing schedules for office of 30 employees, provide training to new staff on routing incoming disease reports and laboratory results, assist in developing and modifying the routing protocols as needed.
- Provide back up training or consultation to data entry for MEDSIS as needed, coordinate RightFax use and training for OIDS Staff.
- Responsible for inventory of equipment, educational materials and assist program managers with maintaining the OIDS websites, assist in organizing monthly staff meetings, provide note taking for public meetings, assist in planning and coordination of conferences sponsored by the Office, provide badging for meetings as needed and staff conference registration desk.
- Routinely update and maintain supplies and coordinate large mailouts of materials or equipment pickup. Provide backup to the Resource Coordinator in accessing AFIS and ProcureAZ to determine status of purchases.
- Track purchases and supplies, maintain seating layouts, daily office schedule, equipment checkout, staff and manager cellphones, projectors, coordinate onboarding, orientation and offboarding processes for employees, maintain office documentation of contact employee timesheets.
- Maintain and update key stakeholder directories, internal after hours contact directories, inventories of equipment, software licenses, cellphones, portable speakers, projectors, laptops, and other purchases.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
-Principles and practices of public health
-Public health agencies and their services
-Names and types of infectious diseases and their laboratory tests
-MEDSIS entry
-Infectious disease reports
-Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies

Skills in:
-Effective verbal and written communication, and interpersonal skills
-Using initiative and resourcefulness in gathering and compiling information
-Developing procedures, analyze processes and root cause and evaluation of processes
-Using computer software, including Word, Excel, and Power point
-Managing their time and organizing work

Ability to:
-Present ideas accurately, concisely, and effectively
-Establish and maintain effective working relationships
-Plan trainings and conferences
-Ability to work collaboratively
-Manage mailing/distribution lists
-Use critical thinking to determine whether a problem exists
-Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination

Selective Preference(s):

Bachelor's degree in public health or related field and 2 years experience with general public health principles including epidemiology, environmental health, health consultation, and information technology or 2 years experience as a Program Project Specialist 1. Preference will be given to candidates who have experience in MEDSIS data entry and infectious disease reports.

Pre-Employment Requirements:

Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.