This position is responsible for all functions related to purchasing processing, and some or all of the listed duties and /or additional duties that occur from time to time.
Work assignments may vary depending on the departments needs and will be
communicated to the incumbent by the Purchasing Manager
Essential duties include:
Coordinates the functions of purchases in the APP (Arizona Procurement Portal), review analyze and approve requisitions for the purchase of goods and services.
Trains end users in APP Arizona Procurement Portal
Reviews State contracts and vendor registered list
Writes specifications for supplies and materials and services unavailable through State Purchasing Contracts
Prepare RFP's, IFB's, RFQ's in accordance to the State of Arizona, rules regulations, policies and procedures.
Work closely with departments and specialist to refine specification for solicitation development.
Conduct Pre-bid conferences
Research vendor sourcing
Analyze and anticipate the purchasing needs of departments
Interviewing and negotiating with vendors
TRAINING AND EXPERIENCE:
Bachelor's degree in business administration or related field or the equivalent combination of education and experience
Three years of governmental purchasing experience, or four years of other purchasing
Proficient with Microsoft Suite or Google Suite
Effective verbal, listening, and written communication skills
Preparing Procurement Documents
Must be able to pass FBI and State background check or Fingerprint Clearance Card as position requires by policy or Statute
Defensive Driver Training Program to be completed by all agency personnel that drive on State business
Policies, procedures, and programs of the immediate work unit
Principles and practices of administration and management
Agency or program rules, regulations, and operating procedures
State procedures, policies and practices for procurement of supplies, equipment and services.
Arizona State Procurement Code
Wide range of standard commodities and products
Sourcing of materials and services
Preparing detailed specifications and analyze multi factor bids,
Ability to prepare and analyze technical specifications and bids
Principles of purchasing and receiving using a financial accounting system State's Automated Financial System (AFIS)
Arizona Procurement Portal (APP)
DEMONSTRATED SKILL/ABILITY TO:
Communicate information and ideas effectively so that others will understand, both orally and in writing
Analyze and interpret financial data
Apply a logical thought process necessary for problem solving and decision making
Research and reconcile documents to automated systems
Organize and Prioritize
Attention to detail and accuracy
Establishing and maintaining of professional, courteous and effective relationships with internal and external customers or vendors
The Arizona Department of Administration offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
If you have any questions please feel free to contact Jocylin Ruble at firstname.lastname@example.org or 520-770-3245 for assistance.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.