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REAL ESTATE AND CONTRACTS MANAGER

  • 503841
  • PHOENIX
  • DEPT OF ADMINISTRATION
  • Full-time

DEPT OF ADMINISTRATION

Delivering results that matter by providing best in class support services.

REAL ESTATE AND CONTRACTS MANAGER

DEPT OF ADMINISTRATION

Job Location:

Address:  1400 W. Washington Street, B200, Phoenix, AZ 85007

Posting Details:

Salary: Up to $85,000 

Grade: 25

Closing Date: Open Until Filled

Job Summary:

The Arizona Department of Administration is looking for a Real Estate and Contracts Manager to join the General Services Division team. This position performs highly complex administrative and professional work involving the management and administration of high priority, multi-discipline real estate and other contract projects that may be characterized by high visibility, high complexity, and involve multiple stakeholders. These projects may require the position to act independently as a liaison between State agencies, attorneys, the federal government, and other constituents. This role is also responsible for providing real estate and legal expertise for State property acquisitions and disposals, administration of the State’s leasing and vending programs, and acts as a liaison between brokers, agencies, vendors, and other governmental units.

Job Duties:

-Provide programmatic administration of the State’s leasing program, including cell towers and ATM machines, and licenses or contracts for the State’s vending program - DES Business Enterprises Program (BEP)
-Responsible for property acquisitions, property disposals, sales contracts, rights of entries, grants of access, licenses for use of property, cell tower licenses, and easements
-Evaluate and monitor agreements and contracts for performance, compliance with deliverables, milestones, and requirements
-Work effectively with staff across different agencies to document a common understanding of the terms and conditions of agreements/contracts and resolve questions about contract terms and conditions
-Confer with staff and contractors to resolve agreement/contract issues or conflicts
-Assist state agencies with property issues and respond to frequent constituent inquiries related to state-owned land; refer constitutes to appropriate jurisdictions
-Provide legal expertise to agencies as a liaison between the broker and agency
-Procure appraisals, title reports, ALTA and environmental surveys, and other services related to property transactions
-Complete critical review of property documents including title reports, offers to purchase property, and associated property documents
-Assist the Procurement and Real Estate Manager in legislative activities
-Prepare Intergovernmental Agreements (IGAs)
-Research and prepare reports, maintain and update databases, and analyze real estate market and lease rate data
-Interact with state agency general counsel, assistant attorney general, risk management, environmental consultants, vendors, appraisers, real estate brokers, and title companies
-Other duties as assigned related to the position

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
-Commercial real estate lease contracts
-Database management
-Real estate concepts
-Property management concepts
-Financial and statistical concepts
-Legal concepts
-Principles and practice of project management
-Property use and zoning concepts
-Contract preparation, negotiations, and conflict resolution
-Public administration and government structures and services

Skilled in:
-Oral and written communication
-Interpretation of legal contracts
-Real estate contract interpretations and writing
-Developing, recommending, and implementing processes and procedures
-Performing research, analyzing findings, and preparing clear and concise reports
-Presenting recommendations to management

Ability to:
-Establish and maintain effective working relationships with various levels of governmental and business officials, community leaders, and the public
-Interact effectively with constituents, other government entities, state agencies, and legal counsel
-Change priorities quickly
-Act in the best interest of the State enterprise, when appropriate
-Work independently, including independent research
-Self-initiate problem solving

Selective Preference(s):

-Understanding of legal concepts of real estate
-Understanding of Arizona Revised Statutes
-Understanding of contract law

Pre-Employment Requirements:

-Background and reference check, including a state and federal criminal records check
-Commercial real estate license or commercial real estate experience
-Requires possession of and the ability to retain a current, valid state-issued driver’s license appropriate to assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driving training (see Arizona Administrative Code R2-10-207.12).

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

-Positions in this classification participate in the Arizona State Retirement System (ASRS).
-Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions please feel free to contact Caitlyn Pittman at caitlyn.pittman@azdoa.gov for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.