ARIZONA DEPARTMENT OF ADMINISTRATION

General Services Division (GSD)

Address:  1400 W. Washington Street, B200, Phoenix, AZ 85007

(A flexible hybrid work schedule may be afforded; in-office is required)

Salary: Up to $93,500 

Grade: 25

Open Until Business Needs Are Met 

The Arizona Department of Administration (ADOA), General Services Division (GSD), is seeking a highly skilled and experienced Real Estate Project Manager. This position is a Real Estate and Contracts Administrator who will be responsible for the administration of high-priority, multi-disciplinary real estate and other contract projects. These projects are often complex and highly visible, involving numerous stakeholders and requiring the ability to act as a liaison between various State agencies, attorneys, the federal government, and other constituents. The successful candidate will also administer the State's leasing and vending programs and serve as a key point of contact for brokers, agencies, vendors, and other governmental units.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Provides programmatic administration of the State's leasing program, including cell towers and ATM machines, and licenses or contracts for the State's vending program - DES Business Enterprises Program (BEP). Assists in property acquisitions, property disposals, sales contracts, rights of entries, grants of access, licenses for use of real property, cell tower licenses, and easements.

• Evaluates and monitors agreements and contracts for performance, compliance with deliverables, milestones and requirements. Works effectively with staff across different Agencies to document a common understanding of the terms and conditions of agreements/contracts and resolve questions about contract terms and conditions. Confers with staff and contractors to resolve agreement/contract issues or conflicts.

• Assists state agencies with property issues and responds to frequent constituent inquiries related to state-owned land; refers constituents to appropriate jurisdictions. Acts as a liaison between the broker and agency.

• Procures appraisals, title reports, ALTA and environmental surveys, and other services related to real property transactions and completes critical review of real property documents including title reports, offers to purchase property, and associated real property documents and provides the Building and Planning Manager an executive summary and recommendations.

• Other responsibilities include: assists the Building and Planning Manager in legislative activities, prepares Intergovernmental Agreements (IGAs), researches and prepares reports; maintains and update databases; analyzes real estate market and lease rate data; interacts with state agency general counsel, assistant attorneys general, risk management, environmental consultants, vendors, appraisers, real estate brokers, and title companies.

Knowledge of:

• Commercial real estate lease contracts
• Commercial real estate purchase and sale contracts
• Title report and ALTA survey concepts
• Database management
• Real estate concepts
• Property management concepts
• Financial and statistical concepts
• Legal concepts
• Principles and practice of project management
• Property use and zoning concepts
• Contract preparation, negotiations, and conflict resolution
• Public administration and government structures and services

Skilled in:

• Oral and written communication
• Interpretation of legal contracts
• Real estate contract interpretations
• Develop and recommend processes and procedures
• Performing research, analyzing findings, and prepare clear and concise reports and present recommendations to management

Ability to:

• Establish and maintain effective working relationships with various levels of governmental and business officials, community leaders, and the public
• Interact effectively with constituents, other government entities, state agencies, and legal counsel
• Change priorities quickly
• Act in the best interest of the State enterprise, when appropriate
• Work independently, including independent research
• Self-initiate problem solving

• Understanding of legal concepts of real estate
• Understanding of Arizona Revised Statutes
• Understanding of contract law
  

• Commercial real estate or real estate auxiliary services experience desired
• Requires possession of and the ability to retain a current, valid state-issued driver’s license appropriate to assignment.
• Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driving training (see Arizona Administrative Code R2-10-207.12).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)
• Please note, enrollment eligibility will become effective after 27 weeks of employment
  

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance