1740 West Adams

Phoenix, Arizona 85007

Hourly Pay Range: $19.46 - $27.14

Grade: 20

This position will remain open until business needs are met  

The Records Manager performs various duties related to records management and retention, and public information requests for the Board of Nursing.

The incumbent will be required to operate with high autonomy while completing assignments that vary in complexity and responsibility.

The position will also assist with processing administrative penalties and other duties as assigned.

The position will report to Board counsel for guidance and direction.

• Receive and otherwise get information from all relevant sources; monitor, review, maintain, disseminate, and track departmental records stored in on-site and off-site storage locations, disposition of records and information, search electronic sources, such as databases or repositories, or manual sources for information, perform day-to-day administrative tasks such as maintaining records, data, paper and electronic records, information files, and processing paperwork

• Respond to public records and information requests, both internal and external, in compliance with Arizona public records law and Board policies. In addition, the incumbent will communicate with regulated persons regarding licensure issues and analyze for applicability of possible administrative penalties

 Assist with processing administrative penalties, which involves a knowledge of licensing requirements, analysis and application of factual information to policies, and using legal templates

• Coordinate the maintenance, collection, review, and production of documents, compliance with retention schedules, and responding to public information requests while following Arizona public records laws

• Manage sizable, complex or non-routine public records requests from within and outside the agency; document and track all deadlines relevant to public records requests; correspond with parties requesting public records; prepare written cost estimates in connection with public records requests; collaborate with agency personnel to find out the volume and nature of responsive records; redact confidential in responsive records

• Prepare the Board Meeting Minutes for the Regular and Emergency Board Meetings, by attending the Board Meetings and taking minutes, later reviewing the Board Meeting Minutes using the Board Meeting audio recording, drafting and receiving and implementing edits from Executive and other staff, preparing and uploading a final version for approval at the next Board Meeting

• Other duties as assigned as related to the position

Knowledge:

• Familiarity with applicable laws and state agency requirements, including Board policies

• Knowledge of Arizona public records law

• Knowledge of the use of legal templates

• Knowledge of licensing requirements

Skills:

• Search electronic sources, such as databases or repositories, or manual sources for information

• Analysis and application of factual information to policies

Ability:

• Able to manage sizable, complex or non-routine public records requests from within and outside the agency

• Maintaining records, data, paper and electronic records, along with information files

• Able to use judgment to determine whether events or processes comply with laws

• Identify confidential, exempt and sensitive information in responsive records

• Ability to utilize agency software

• Ability to use legal templates

• Familiarity with applicable laws and state agency requirements, including Board policies, is required

• Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)

• Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation with 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note, enrollment eligibility will become effective after 27 weeks of employment

• If you have any questions please feel free to contact Angie Jakubowski at ajakubowski@azbn.gov for assistance