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RECORDS MANAGER

  • 514384
  • PHOENIX
  • DEPT OF WATER RESOURCES
  • Full-time

DEPT OF WATER RESOURCES

The mission of the Arizona Department of Water Resources (ADWR) is to safeguard the health, safety, and economic welfare of the public by protecting, conserving, and enhancing Arizona's water supplies in a bold, thoughtful and innovative manner. ADWR is for seeking a Records Manager for the Office of Enterprise Data Management.

RECORDS MANAGER

Director Office/Office of Enterprise Data Management

www.azwater.gov 

                                                                                                                                                                                                              

Job Location:

Hybrid: remote and 1110 W. Washington St., Suite #310 - Phoenix, AZ 85007

Posting Details:

Salary:  $50,000-$65,000

Grade: 20

Closing Date: Open Until Filled

Job Summary:

This position is responsible for developing, implementing, maintaining and enhancing the agency's documents management system; overseeing and coordinating the storage, protection, retrieval and destruction of documents and records; and ensuring the maintenance of vital and archival records.

In addition, develops, implements, and maintains policies and procedures of records management systems; conducts document and records management training for agency staff. Ensures that the agency is in compliance with state, federal and departmental statutes, policies and procedures in regard to public records.

Advises and consults Senior Staff to develop required business processes; assists in planning, coordinating and scheduling while keeping all parties informed of the process.

Job Duties:

Duties include but not limited to:

Administers the agency records retention schedules. Includes working with outside agencies and staff to inventory records; updating retention schedule to reflect current legal requirements; providing for and administering the appropriate destruction of records.

Responsible for maintaining computerized and manual records management systems for the agency's official documents. Includes the on-going design, implementation, and management of Department-wide imaging system. Responds to records management related issues.

Conducts document and records management training for agency staff. Responsible for supervision of agency imaging projects and assessment of imaging quality and document meta data quality. Conducts quality assurance audits on imaged document files and agency document management databases on a regular basis.

Participates in diverse ongoing records projects and PDF quality control, profiling and saving to the document management system.

Collaborates with agency enterprise data management staff to develop, audit and enforce policies related to meta data standards and quality.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • Principles and practices of records management including records retention laws
  • Manual and electronic records management systems
  • Methods and techniques of document indexing and coding.
  • Imaging and scanning federal, state, and local laws, codes, and regulations. Computer and database applications used in records management programs
  • Different image file formats and how to convert, manipulate, import and export using different imaging software programs 
  • Must be highly knowledgeable regarding document and records management concepts, methods and technologies.


Skills:

  • Organizational skills
  • Prioritizing and delegating tasks to staff
  • Problem solving and process improvement
  • Establishing, interacting and maintaining effective working relationships with staff, the public and with other state agencies
  • Scanning and preserving documents
  • Written and oral communication
  • Microsoft Word, Excel, Outlook, Adobe PDF, Google, etc.
  • Attention to detail and strong consistent task focus
  • Customer service skills
  • Use of Microsoft office tools such as Word and PowerPoint.
  • Problem solving and process improvement.

Ability to:

  • Collaborate closely with department and external staff with backgrounds in diverse disciplines.
  • Establish and maintain effective relationships
  • Multi-task and meet multiple deadlines
  • Handle sensitive and/or confidential materials required
  • Adhere to document retention policies
  • Work effectively in a fast-paced environment
Selective Preference(s):

Understanding of date management and records management.

Pre-Employment Requirements:

 

Benefits:
  • The State of Arizona provides an excellent comprehensive benefits package, including:

    Affordable medical, dental, life, and short-term disability insurance plans
  • Top-ranked retirement and long-term disability plans
  • Accrued vacation days and sick days
  • 10 paid holidays per year
  • Deferred compensation plan
  • Credit union membership
  • Wellness plans
  • LinkedIn Learning membership
  • Tuition reimbursement
  • Employee discounts

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement system (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment. The current contribution rate is 12.17%.

Contact Us:

If you have any questions, please feel free to contact ADWR Human Resources Office at (602) 771-8500 for assistance. Persons with disabilities may request a reasonable accommodation such as a sign language or an alternative format by contacting ADWR Human Resources.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.