The Research Specialist position presents an exciting opportunity to join an awesome and productive records management team that works hard to provide the public and internal staff with excellent customer service when requesting public records, in order to maximize information flow so that more Agency mission work can be done - protecting and enhancing human health and the environment.
This position support the operation of the ADEQ Records Management Center by performing a variety of administrative tasks including:
• Responding to external and internal records requests by researching for records in various databases and automated systems
• Maintaining accurate data to track Agency responses,
• Retrieving hard-copy and electronic records
• Preserving and maintaining agency records
• Preparing correspondence,
• Conducting inventory audits to ensure database integrity
• Assisting staff with reviewing and evaluating records retention schedules
• Managing long-term off-site records storage
• Evaluating records center performance using data-driven metrics
• Responding to public records questions and concerns from staff and the public, and special project such as developing and implementing systems for converting records to electronic documents.
The position also contributes to continuous improvement initiatives as part of the Arizona Management System, by modifying routine procedures to improve Agency effectiveness.
• State records management methods and techniques of maintaining records in a controlled environment, principles and practices, policies and procedures of records retention; practices and procedures of records management system
• Experience in project management and e-resource management.
• Handling routine operations, communicating effectively both orally and in writing, to groups and individuals; using computer systems with various software; organization methods; maintaining attention to detail; managing interpersonal relationships.
• Learn and improve; identify problems and work to solve them; adapt to changing needs and priorities; focus on outcomes using data; establish and maintain effective working relationships with the public and agency staff; implement the Arizona Management System principles, including conducting continuous improvement.
Among the many benefits of a career with the State of Arizona, there are:
· 10 paid holidays per year
· Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
· A top-ranked retirement program with lifetime pension benefits
· A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
· An incentivized commuter club and public transportation subsidy program
· We promote the importance of work/life balance by offering workplace flexibility
· We offer a variety of learning and career development opportunities
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
ASRS Lifetime Benefits
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.