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SENIOR PROCUREMENT SPECIALIST

  • 509504
  • PHOENIX
  • DEPT OF VETERAN SERVICES
  • Full-time
  • Closing at: Aug 14 2022 at 23:55 MST

DEPT OF VETERAN SERVICES

For Veterans and those who care for them.

SENIOR PROCUREMENT SPECIALIST

Job Location:

Address: 3839 North 3rd Street, Suite 209, Phoenix, AZ 85012 

Posting Details:

Salary: $58,000.00 to 65,000.00 (DOE) 

Grade: 22

Closing Date: 

Job Summary:

The ideal candidate will serve the state by developing and implementing ADVS strategies associated with the procurement of goods and services for multiple locations within ADVS. The incumbent assists management by formulating sourcing strategies based on current spending, and requirements, supply challenges, and marketplace conditions, evaluates vendors based on factors such as price, quality, availability, reliability, and technical support; works with various agencies/departments to identify current and future needs based on strategic goals/objectives and will employ a suite of Arizona Management System (AMS) tools to ensure activities align with business strategies; may serve on or lead project teams; develops and maintains professional and dependable relationships with suppliers and customers; uses a variety of data analytics to assess cost/price analysis; participates in proposals, negotiations, and management of complex procurement activities; makes recommendations and develops contractual language to ensure contract terms and conditions are met; gathers information via supplier databases and other sources; drives generation of a supplier performance management system; encourages agency use of the existing Vendor Discrepancy Reporting tools, re-training them as needed.

This position will employ sound sourcing and supply chain best practices in performance of duties assigned and is expected to always follow the AZ Procurement Code statutes and policies. Further, this position is expected to assist other departments to comply with the AZ Procurement Code.

As part of solicitation support, this position will help extract relevant data from systems such as the Arizona Procurement Portal (APP), AFIS, and other necessary S2P platforms, perform data analysis, interpretation and summarization. This position may also execute contract extension as requested by contract owners.

In addition, this role will be expected to contribute to all the strategic sourcing, compliance and process continuous improvements, while learning and growing in capabilities and supply chain and compliance knowledge. This position may partner or lead any number/variety of AMS projects activities.

This position supervises professional staff (e.g., trains and evaluates the work procurement personnel).

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. An arrangement whereby employees work from an assigned, fully functional workstation that is located in the employee’s home or another approved remote location that has no facility costs to the State or agency.

Job Duties:
  • Helps develop specific contractual terms & conditions related to supplier performance management, co-conducts post award & contract administration activities such as post-award meetings, renewing/extending contracts, requesting & reviewing certificates of insurance and resolving contractual issues. Conducts research and analysis to prepare written determinations and justification to comply with the Arizona Procurement Code. Interprets the procurement code, statutes, and agency policy and procedures, confers with other ADVS divisions.
  • Conducts supplier performance monitoring/reporting, works with internal stakeholders and customers to develop, monitor, report and hold suppliers accountable for performance measures, ensures appropriate reviews are conducted and reported in accordance with contractual requirements.
  • Serves as a primary point of contact between ADVS and vendors for contractual usage and performance matters on assigned contracts and projects, establishes and manages professional relationships with vendors and internal stakeholders and customers.
  • Contributes to all the strategic sourcing, compliance and process continuous improvements, while learning and growing in capabilities and increasing supply chain and compliance knowledge. Partners or leads any number/variety of key Procurement/Lean project activities, including Arizona Management System (AMS).
  • Develops sourcing strategies along with internal stakeholders, develops and maintains reports on and provides recommendations regarding industry and market trends, develops technical data and delivery schedules, develops communications with customers to ensure supply contract support business strategies.
  • Supervises purchasing staff located at the State Homes for Veterans and other locations, as assigned; completes performance evaluations; ensures subordinate staff is trained and understands the Procurement Code and State computer systems related to their responsibilities, including AMS, as assigned and directed.
  • Contributes to all administrative sourcing tasks such as: P-Cards, issues of ghost cards, Arizona Procurement Portal training and serves as the Arizona Procurement Portal system administrator.
Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • State and federal statutes and rules related to government procurement activities and contract administration.
  • Best practices to determine appropriate sourcing strategies/methods.
  • Lean tools and methods.
  • Effective negotiation techniques, supply chain, logistics, and resource management, methods of conducting research.
  • Effective techniques of relationship management Budget development and expenditure control. Solicitation techniques.
  • Personal computers and various software applications.
  • General accounting practices as they relate to contracts and vendors. Sources of supply, local and national markets, and pricing trends.

Skills in:

  • Developing and implementing various sourcing strategies based upon business strategic goals/objectives. Interpreting applicable laws, rules, policies, and procedures.
  • Conducting data analysis to produce effective and accountable contracts.
  • Developing and maintaining customer and supplies relationships. Leading various project teams.
  • Effective transforming needs into a well written solicitation/responses. Influencing through presentation/speaking.
  • Developing effective monitoring and reporting tools.
  • Communicating effectively with a wide range of customers, internal stakeholders at all levels and suppliers.
  • Comprehending complex problems requiring a broad "big picture" perspective. Interpreting business issues and recommending solutions/best practices.
  • Management and supervision.

Ability to:

  • Implement strategic sourcing strategies.
  • Establish and maintain effective customer and supplier relationships.
  • Develop and implement various monitoring strategies to ensure accountability.
  • Communicate with a wide variety of customers, internal stakeholders at all levels, and suppliers. Lead teams using a variety of lean tools.
  • Synthesize, summarize, and analyze a variety of data/sources and formulate workable recommendations.
  • Work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities.
Selective Preference(s):
  • This position typically requires a BS/BA degree in Supply Chain, Business Management, Finance, or 5 to 7 years of relevant experience in a governmental capacity.
Pre-Employment Requirements:
  • This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment.
  • Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training. (See Arizona Administrative Code R2-10-207-12).
Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:


• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Referral Incentives available for qualifying positions
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
  • Positions in this classification participate in the Arizona State Retirement System (ASRS)
  • Please note, enrollment eligibility will become effective after 27 weeks of employment
Contact Us:
  • If you have any questions please feel free to contact Human Resources at recruiting@azdvs.gov and 602.781.7032 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.