DEPT OF HEALTH SERVICES

Address: 150 N 18th Ave, Phoenix, AZ 85007

This Posting is for Current Internal ADHS Applicants ONLY.

Salary: $51,285 

Grade: 19

This position acts as the conduit between the Centers for Disease Control's (CDC) McKesson Vaccine Depot, and the Vaccines for Children (VFC) providers, ensuring that appropriate storage and handling protocols are maintained prior to approving a vaccine order for delivery to one of 750+ VFC Program Providers. Uses the Immunization registry as well as the CDC vaccine tracking system, (VTrckS) to track and monitor providers VFC/VFA vaccine orders and returns. Uses ASIIS to analyze the Cold Storage module to review storage unit temperatures and safety to receive new vaccines. Provides technical assistance to providers in correctly managing their inventory in the ASIIS Vaccine Order Management System. Researches issues, analyzes findings, recommend practical solutions to the providers and provide technical assistance in implementation of the solution. Provides back up to the Vaccine Ordering Specialist; orders and ensures distribution of VFC/VFA vaccine to 750+ public and private health care providers.

Facilitates the review of temperature logs and storage and handling practices in preparation for the approval of vaccine orders. Confers with agency staff and VFC/VFA providers statewide to establish and maintain effective, cooperative relationships as necessary to conduct work.

Review and approval of VFC/VFA vaccine and seasonal influenza vaccine orders from providers using the Immunization registry as well as the CDC vaccine tracking system, (VTrckS). May provide technical assistance and conduct effectiveness reviews to ensure systems are applied and functioning as designed.

Monitor annual VFC/VFA provider enrollment; ensure the timeliness of submission and completion of re-enrollment documentation for all VFC/VFA providers statewide; contact VFC/VFA providers who have not met the deadline for re-enrollment to assist them in expediting the process.

Provide technical assistance and consultation to VFC/VFA providers on all responsibilities of the position including and not limited to vaccine ordering, returns, transfers, vaccine borrowing, dose accountability, annual provider re-enrollment, etc. Pro-actively track and monitor vaccine wastage for VFC/VFA providers statewide. Troubleshoot issues related to provider orders and returns.

Conducts broad scope of program specific analyses of work processes, procedures and practices to devise the most effective and efficient methods of accomplishing work. May present recommendations to management, and coordinate implementation of process and system improvements.

Other duties as assigned as related to the position.

Knowledge of:
- Service offerings
- Customer service principles and processes
- Back-office server applications, desktop applications
- Web-based applications, computer/networking hardware
- Standard operating systems
- Common third-party software applications
- Networking protocols, and any other computer-related technologies
- Immunization help desk daily operations.
- Immunization program requirements.
- Resources available to help desk contacts and office staff.
- Produce reports, graphs, and spreadsheets in various formats.
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skill in:
- Strong customer service skills
- Excellent interpersonal, written and oral communication skills
- Strong problem-solving skills and attention to detail
- Provide leadership to other help desk team members.
- Evaluate existing and proposed administrative policies, procedures, systems, and practices of the help desk.
- Establish program improvement protocols.
- Identify and analyze problems and determine effective solutions.
- Maintain effective working relationships.
- Accurate and detailed note taking of calls and email activities into a call tracking system.
- Effective time management.

Ability to:
- Build strong relationships inside and outside the organization and work with various levels of staff
- Learn new information and programs quickly.
- Communicate effectively and with great tact both in writing and verbally.
- Recognize the need for additional support within the team and provide that support in an appropriate and timely manner.
- Resolve incidents/problems efficiently and effectively, recognizing customers’ competence levels, and able to approach each level appropriately.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Associate’s degree plus one to three years of information technology experience (or equivalent experience) Spanish speaking, writing desired but not required.

This Posting is for Current Internal ADHS Applicants ONLY.

Driver's License

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing nicole.zawacki@azdhs.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.